Service Dispatch & Billing Coordinator

John W. Danforth Company; Town of Clifton Park (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Bonus eligible

Benefits package

Job summary

John W. Danforth Company in Clifton Park, NY is seeking a Service Coordinator to support our service team and deliver an exceptional customer experience.

You will dispatch technicians, manage customer billing, and provide administrative support to keep daily operations running smoothly. The ideal candidate has 2-3 years in billing/dispatch or related service roles, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• 2-3 years of billing, dispatch, customer service, or related experience preferred.
• Associate degree preferred; equivalent education and relevant work experience will be considered.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Experience with Microsoft Dynamics GP or similar ERP systems is preferred.
• Excellent verbal and written communication skills.
• Strong customer service orientation and ability to build positive relationships.
• Ability to effectively prioritize and manage multiple tasks in a fast-paced environment.
• Demonstrates professionalism, integrity, and a positive attitude.

Responsibilities

• Coordinate and dispatch service technicians to ensure timely and efficient response to customer needs.
• Support service operations by maintaining schedules, documentation, and technician communication.
• Process and ensure accurate, timely customer billing for service work orders and projects.
• Maintain clear and professional communication with customers, technicians, and internal stakeholders.
• Keep internal and external stakeholders informed of schedules, challenges, and operational updates.
• Coordinate vehicle and tool maintenance activities, including scheduling repairs and ensuring availability of spare vehicles.
• Assist with payroll coordination and administrative support functions.
• Support special projects and process improvement initiatives to enhance operational efficiency.
• Collaborate effectively with service team members to streamline operations and improve service delivery.

Skills

Billing

Dispatch

Customer Service

Organization

Communication

Microsoft Office

ERP systems

Education

Associate degree preferred

Tools

Microsoft Dynamics GP

Job description

John W. Danforth Company in Clifton Park, NY is seeking a Service Coordinator to support our service team and deliver an exceptional customer experience.

You will dispatch technicians, manage customer billing, and provide administrative support to keep daily operations running smoothly. The ideal candidate has 2-3 years in billing/dispatch or related service roles, strong organizational and communication skills, and proficiency with Microsoft Office.