Service Dispatch & Billing Coordinator

Redmaneq; Town of Clifton Park (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Bonus eligible

Medical, dental, vision

401(k) Savings Plan

Job summary

John W. Danforth Company, a leading Northeast mechanical contractor, seeks a Service Coordinator to support service operations, dispatch technicians, and manage customer billing.

You will act as a central hub for coordination and communications across customers, technicians, and internal teams. The role emphasizes strong organization, ERP familiarity, and professional client engagement to ensure smooth day-to-day operations and service delivery.

Qualifications

• 2–3 years of billing, dispatch, customer service, or related experience preferred.
• Associate degree preferred; equivalent education and relevant work experience will be considered.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Experience with Microsoft Dynamics GP or similar ERP systems is preferred.
• Excellent verbal and written communication skills.
• Strong customer service orientation and ability to build positive relationships.
• Ability to effectively prioritize and manage multiple tasks in a fast-paced environment.
• Demonstrates professionalism, integrity, and a positive attitude.

Responsibilities

• Coordinate and dispatch service technicians to ensure timely and efficient response to customer needs.
• Support service operations by maintaining schedules, documentation, and technician communication.
• Process and ensure accurate, timely customer billing for service work orders and projects.
• Maintain clear and professional communication with customers, technicians, and internal stakeholders.
• Keep internal and external stakeholders informed of schedules, challenges, and operational updates.
• Coordinate vehicle and tool maintenance activities, including scheduling repairs and ensuring availability of spare vehicles.
• Assist with payroll coordination and administrative support functions.
• Support special projects and process improvement initiatives to enhance operational efficiency.
• Collaborate effectively with service team members to streamline operations and improve service delivery.

Skills

Organizational skills

Communication skills

Prioritization

Professionalism

Customer focus

Education

Associate degree

Tools

Microsoft Office

Outlook

Word

Excel

Microsoft Dynamics GP

Job description

John W. Danforth Company, a leading Northeast mechanical contractor, seeks a Service Coordinator to support service operations, dispatch technicians, and manage customer billing.

You will act as a central hub for coordination and communications across customers, technicians, and internal teams. The role emphasizes strong organization, ERP familiarity, and professional client engagement to ensure smooth day-to-day operations and service delivery.