Service Department Coordinator

Southern-441-Toyota-; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off

Career growth opportunities

Employee discounts

Job summary

Southern 441 Toyota is seeking a highly organized Service Department Coordinator to support a fast-paced service operation. The role focuses on maintaining accurate records, coordinating warranty processes, and providing essential administrative support for smooth daily service department activity.

The successful candidate will organize documentation, assist with meetings and projects, and work with service advisors, technicians, and other departments to ensure compliance and efficiency.

Qualifications

• Must be highly organized and detail oriented.
• Experience supporting warranty administration is a plus.
• Proficiency with Microsoft Office and computer-based systems.

Responsibilities

• Organize, process, and maintain service department documentation and records.
• Support the Warranty Administrator by preparing, reviewing, and managing required documentation.
• Upload and manage files and records within dealership systems.
• Coordinate service department meetings, training sessions, and special events.
• Assist with daily administrative tasks and departmental projects.
• Ensure documents are accurately processed and available when needed.
• Communicate effectively with service advisors, technicians, management, and other dealership departments.
• Maintain organization and compliance with internal procedures and manufacturer requirements.
• Help streamline processes and support overall service department efficiency.

Skills

Organizational skills

Multitasking

Attention to detail

MS Office

Independent worker

Customer service

Team player

Tools

Dealer management systems

CRM software

Microsoft Excel

Job description

Service Department Coordinator

Southern 441 Toyota

Southern 441 Toyota is seeking a highly organized and detail-oriented Service Department Coordinator to support our fast-paced service operation. This position plays a key role in maintaining accurate records, assisting with warranty administration processes, coordinating departmental activities, and providing administrative support to ensure the smooth daily operation of the service department.

Responsibilities

• Organize, process, and maintain service department documentation and records.
• Support the Warranty Administrator by preparing, reviewing, and managing required documentation.
• Upload and manage files and records within dealership systems.
• Coordinate service department meetings, training sessions, and special events.
• Assist with daily administrative tasks and departmental projects.
• Ensure documents are accurately processed and available when needed.
• Communicate effectively with service advisors, technicians, management, and other dealership departments.
• Maintain organization and compliance with internal procedures and manufacturer requirements.
• Help streamline processes and support overall service department efficiency.

Qualifications

• Previous administrative, office, or dealership experience preferred.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office and computer-based systems.
• Ability to work independently and as part of a team.
• Strong communication and customer service skills.
• Experience in automotive service operations is a plus but not required.

What We Offer

• Competitive pay
• Health, dental, and vision insurance
• Paid time off
• Career growth opportunities
• Professional and supportive work environment Employee discounts

Join the Southern 441 Toyota team and become an essential part of a service department dedicated to operational excellence and customer satisfaction.

Southern 441 Toyota is an Equal Opportunity Employer and values diversity in the workplace.