Service Coordinator (Dispatcher)

brewergarrett; Middleburg Heights (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401(k) with Employer Match

Employer-paid STD, LTD

Life and Critical Care Insurance

HSA & FSA

Employee Assistance Program

Paid-time off

On-site gym

Open-door policy

Collaborative culture

Job summary

Brewer-Garrett in Middleburg Heights, OH is seeking a Service Coordinator to organize technicians, schedule maintenance, and respond to customers efficiently.

You will prioritize assignments, manage paperwork, and collaborate with management to meet contractual targets in a fast-paced service environment.

Qualifications

• High School Diploma or equivalent required.
• Five years in customer service, dispatching, or scheduling preferred.
• Experience supporting field service, maintenance, or technical operations preferred.

Responsibilities

• Coordinate work assignments with technicians, managers, and customers by phone and email.
• Schedule preventive maintenance and service calls per contracts and capacity.
• Generate PM work orders monthly and schedule within service windows.
• Dispatch technicians based on skill, location, and urgency.
• Provide logistics and administrative support to field personnel to maximize productivity.
• Ensure paperwork, including work orders and startup sheets, is submitted.
• Conduct weekly audits to ensure service orders are accurate.
• Attend kick-off meetings for new service contracts as required.

Skills

Customer service

Dispatching

Scheduling

Microsoft Office

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

At Brewer-Garrett, we help organizations make their building operate more efficiently – improving comfort, reliability, energy performance, and operating costs through HVAC, electrical, automation, plumbing, and energy solutions.

POSITION SUMMARY:

As a Service Coordinator, you'll be at the center of our service team, scheduling and directing technicians to respond to our customers in a timely and efficient manner. You'll have the opportunity to solve problems, make decisions, build relationships, and see the direct impact of your work with our customers and team members. This role is for someone who enjoys being the person who keeps things moving and holds things together.

KEY RESPONSIBILITIES:

• Communicate, prioritize, and coordinate work assignments through phone and email with technicians, managers, and customers
• Schedule preventive maintenance, reactive service calls, and project work in alignment with contractual requirements and operational capacity
• Generate preventive maintenance (PM) work orders monthly and ensure work is scheduled within assigned service windows
• Schedule preventive maintenance a minimum of two (2) weeks in advance with customers whenever possible
• Dispatch appropriate technicians based on skill level, nature of work, location, and urgency
• Provide logistical and administrative support to field personnel to maximize productivity and efficiency
• Calculate material needs and enter purchase order information accurately and timely
• Ensure technicians are competing paperwork properly, that it is submitted, and received, including work orders, tasking documents, and start-up sheets
• Complete weekly audits to ensure accuracy and completeness of service orders from technicians
• Conduct daily technician check-out processes to confirm work completion and address outstanding issues
• Maintain awareness of customers identified as credit risks and communicate concerns appropriately
• Be aware of financial performance risks of service contracts and projects; notify the Service Manager if financial targets are at risk
• Review and address required follow-up calls weekly to ensure timely follow-up and resolution
• Attend kick-off meetings for new service contracts as required
• Perform other duties as assigned within the scope of the role

This job description is not intended to be an exhaustive list of duties. Responsibilities may change at any time with or without notice.

QUALIFICATIONS:

• High School Diploma or equivalent required
• Minimum of five (5) years of experience in a customer service, dispatching, or scheduling role preferred
• Experience supporting field service, maintenance, or technical operations preferred

KNOWLEDGE, SKILLS & ABILITIES:

• Proficiency in using phones, computers, and office equipment to support daily operations
• Proficiency with Microsoft Office Suite
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Ability to work effectively under pressure, particularly during periods of peak demand or extreme weather conditions
• Strong verbal and written communication skills with the ability to interact professionally with customers, technicians, vendors, and internal teams
• Demonstrated professionalism, tact, and sound judgment in all interactions
• Ability to build and maintain productive working relationships across departments and with external partners
• Attention to detail with the ability to manage paperwork, documentation, and data accurately
• Strong time-management skills and ability to meet deadlines with limited supervision
• Ability to maintain satisfactory attendance and reliability

WORKING CONDITIONS & PHYSICAL DEMANDS:

This position operates primarily in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing systems. The work environment may include periods of heightened activity and urgency, particularly during peak service seasons.

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job.

• Ability to sit, stand, walk, and remain stationary for extended periods
• Frequent use of hands and fingers to operate computers, phones, and office equipment
• Ability to reach, bend, stoop, and climb stairs as needed
• Ability to communicate effectively through speaking and hearing
• Ability to lift or move office materials and supplies up to 20 pounds occasionally
• Ability to work under pressure during periods of high demand, which may coincide with extreme hot or cold weather conditions affecting service operations

BENEFITS:

• Medical, Dental, and Vision
• 401(k) with Employer Match
• Employer-paid STD, LTD
• Life and Critical Care Insurance
• HSA & FSA
• Employee Assistance Program
• Paid-time off
• On-site gym
• Open-door policy
• Collaborative culture

Brewer-Garrett is proud to be a Drug-Free Workplace.

Brewer-Garrett is an equal opportunity employer, all qualified job applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

BG is proud to be an EOE and Drug-Free Workplace.

Brewer-Garrett is an equal opportunity employer, all qualified job applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.