Service Coordination Specialist - Supply Chain

Evolution Well Services, LLC; The Woodlands (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Evolution Well Services, LLC in The Woodlands, TX seeks a Service Coordinator to streamline end-to-end coordination of third-party services and rentals. You will act as a central point between Operations, Procurement, and Vendors to ensure timely service requests, documentation, and accurate ERP entries, supporting payments and platform operations.

This full-time role requires organization, communication, and the ability to manage multiple orders in a fast-paced environment.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 2+ years of administrative or coordination experience, preferably in procurement, logistics, or service operations.
• Experience with ERP systems (Sage 300, Oracle, SAP) is highly preferred.
• Strong communication skills and ability to interact with multiple departments and external vendors.
• Highly organized, detail-oriented, and proactive in follow-up and documentation.
• Ability to manage multiple service orders, priorities, and deadlines simultaneously.

Responsibilities

• Service Order Coordination: liaison between operations teams and vendors to initiate and confirm service requests.
• Ensure all service requests are routed through appropriate procurement channels.
• Maintain a log of all active and pending service orders, including expected delivery timelines.
• Vendor Communication & Follow-Up: act as a consistent point of contact for vendors regarding service confirmation and documentation.
• Proactively follow up with vendors to confirm service completion and obtain supporting documents.
• Ensure vendors adhere to company requirements for purchase order issuance and service validation.
• System Entry & Documentation: support the entry of service receipts into the ERP system (e.g., Sage 300) for processing and payment.
• Work with warehouse and operations teams to confirm physical or service-based receipt.
• Assist in reconciling service POs with vendor invoices to validate accuracy prior to payment approval.
• Process Improvement & Visibility: identify recurring issues and develop SOPs to improve service receiving and PO closure.
• Monitor vendor holds and assist in clearing delays due to documentation or approval gaps.
• Perform other related duties as assigned to assist with platform operation and continuity.

Skills

Strong organizational skills

Excellent communication

Time management

Multi-tasking

Team collaboration

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Sage 300

Oracle

SAP

Microsoft Office

CRM software

Scheduling software

Job description

Evolution Well Services, LLC in The Woodlands, TX seeks a Service Coordinator to streamline end-to-end coordination of third-party services and rentals. You will act as a central point between Operations, Procurement, and Vendors to ensure timely service requests, documentation, and accurate ERP entries, supporting payments and platform operations.

This full-time role requires organization, communication, and the ability to manage multiple orders in a fast-paced environment.