Service & Billing Coordinator

Allied-Fire-Protection,-Lp; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Allied-Fire-Protection,-Lp in Austin, TX is seeking a Service Administrator to support billing, purchasing, and office operations in a busy service environment. The role requires strong attention to detail, excellent written and verbal communication, and experience with service trade/billing software.

This full-time clerical position offers growth within a construction-service company and a collaborative team.

Qualifications

• High school diploma is required.
• Bachelor’s Degree is preferred.
• Customer service experience required.
• Purchasing and purchase order experience preferred.
• Familiar with AIA construction billing.

Responsibilities

• Set up jobs in Service Trade.
• Coordinate national accounts for billing support.
• Monitor credit approvals and check payment history.
• Create electronic and hard folders.
• Process reminders monthly.
• Prepare contract jobs for contract admins.
• Issue purchase orders.
• Enter PO receipts and upload pick tickets.
• Request missing invoices and packing slips.
• Process and verify reports from inspectors.
• Invoice jobs in Sage/Service Trade.
• Send invoices to customers.
• Scan and file documents.
• Backflow reporting to cities and jurisdictions.
• Maintain BF license in portals.
• Issue credits as needed.
• Resolve invoice-related customer service issues.
• Investigate PO issues with AP.
• Investigate and verify under/over or duplicate payments.
• Update billing notes weekly.
• Run monthly billing reports and share with Managers.
• Run active / inactive reports weekly.
• Run unposted forms twice monthly.
• Review liens/notices reports with Managers.
• Run job cost detail reports.
• Run PO status reports.
• Run committed cost reports.

Skills

Communication skills

Detail oriented

MS Office

Sage familiarity

Service Trade

PO processing

AIA billing

Multitasking

Education

High school diploma

Bachelor's degree preferred

Tools

Sage

Service Trade

PO systems

Job description

Allied-Fire-Protection,-Lp in Austin, TX is seeking a Service Administrator to support billing, purchasing, and office operations in a busy service environment. The role requires strong attention to detail, excellent written and verbal communication, and experience with service trade/billing software.

This full-time clerical position offers growth within a construction-service company and a collaborative team.