Service PO Coordinator: Drive Timely Vendor Purchasing

Allied Fire Protection; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Allied Fire Protection in Austin, TX is seeking a Service Purchase Order Coordinator to ensure timely creation of purchase orders for labor and equipment to support service work. This role interfaces with vendors, subcontractors, and internal teams to keep orders accurate in Sage and ServiceTrade and to attach buy details to jobs for billing.

Responsibilities include generating POs, selecting vendors based on requirements, updating systems, chasing outstanding orders, and maintaining auditable

Qualifications

• High school diploma is required.
• Bachelor's Degree is preferred.
• Experience in Purchasing, Procurement, or Vendor/Subcontractor Coordination.

Responsibilities

• Generate purchase orders for vendors and/or subcontractors to procure labor and/or equipment needed for service-related work.
• Determine the appropriate vendor or subcontractor based on job requirements, pricing, and availability.
• Enter and maintain purchase orders in Sage and ServiceTrade, ensuring information in both systems is accurate and consistent.
• Attach a copy of each purchase order to the corresponding ServiceTrade job.
• Create the PO line in ServiceTrade Job Items for every purchase order issued.
• Communicate order details, quantities, and expected delivery or completion dates to vendors and subcontractors.
• Chase and follow up on outstanding purchase orders with vendors and subcontractors to confirm status, delays, or discrepancies.
• Keep the Vendor Hold list at a minimum by resolving PO-entry and order-confirmation issues promptly.
• Maintain organized, auditable records of all purchase orders issued.
• Assist in identifying recurring vendor or pricing issues and recommend process improvements.

Skills

Communication

Detail-oriented

Organizational skills

Record-keeping

Time management

Microsoft Office

ServiceTrade

Sage Intacct

Vendor coordination

Education

High school diploma

Bachelor's Degree preferred

Tools

ServiceTrade

Sage Intacct

Microsoft Office Suite

Job description

Allied Fire Protection in Austin, TX is seeking a Service Purchase Order Coordinator to ensure timely creation of purchase orders for labor and equipment to support service work. This role interfaces with vendors, subcontractors, and internal teams to keep orders accurate in Sage and ServiceTrade and to attach buy details to jobs for billing.

Responsibilities include generating POs, selecting vendors based on requirements, updating systems, chasing outstanding orders, and maintaining auditable