Service & Billing Administrator - Accounts & POs

Allied Fire Protection; Austin (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Allied Fire Protection in Austin, TX is seeking a Service Administrator to support daily billing, purchasing, and administrative tasks in a fast-paced service environment.

The role covers processing POs, coordinating with Accounts Payable, maintaining records, and generating monthly reports for managers and partners. A high school diploma is required; a Bachelor's degree is preferred, with strong Microsoft Office skills and familiarity with AIA construction billing.

Qualifications

• High school diploma is required.
• Bachelor's degree preferred.
• Experience in customer service and purchasing helpful.
• Familiar with AIA for construction billing.

Responsibilities

• Set up and maintain jobs in Service Trade.
• Coordinate with National Accounts on billing and support.
• Monitor credit approval and payment history in Sage/Service Trade.
• Process reminders and issue POs.
• Enter PO receipts and upload tickets to POs.
• Prepare reports for managers and partners.
• Back up other Admin staff as needed.

Skills

Communication

Detail oriented

Organization

Microsoft Office

Billing and invoicing

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office Suite

Computer Ease

AIA construction billing

Job description

Allied Fire Protection in Austin, TX is seeking a Service Administrator to support daily billing, purchasing, and administrative tasks in a fast-paced service environment.

The role covers processing POs, coordinating with Accounts Payable, maintaining records, and generating monthly reports for managers and partners. A high school diploma is required; a Bachelor's degree is preferred, with strong Microsoft Office skills and familiarity with AIA construction billing.