Service Advisor Assistant

Lake Norman Chrysler Dodge Jeep Ram; Smithville (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Lake Norman Chrysler Dodge Jeep Ram in Smithville, NC seeks an energetic Service Receptionist/Coordinator to warmly greet customers and support the service team. You will schedule appointments, manage daily workflow, answer inquiries, and ensure accurate repair orders while coordinating with technicians and parts staff.

The role emphasizes accurate CRM entry, warranty paperwork, and proactive customer follow-up to uphold exceptional service standards. Prior customer service experience preferred.

Qualifications

• Mechanical aptitude and ability to understand automotive systems.
• Good verifiable job history in customer service or sales.
• High school diploma or equivalent required.
• Willing to complete training as requested by ownership.
• Fluent in English; Spanish is a plus.
• Proficient with Windows-based software; Reynolds experience is a plus.
• Valid driver's license with clean driving record.

Responsibilities

• Greet customers promptly and professionally to create a positive first impression.
• Assist Service Advisors with scheduling service appointments and daily workflow.
• Answer calls, emails, and texts, directing inquiries appropriately.
• Open and close repair orders accurately with complete documentation.
• Maintain communication with customers about appointment status and vehicle readiness.
• Coordinate with technicians, parts, and advisors to facilitate timely repairs.
• Verify customer and vehicle information in the dealership management system (DMS).
• Assist with warranty documentation and service contract paperwork.
• Maintain organized customer records and ensure policy compliance.
• Monitor loaners, shuttles, or rentals as needed.
• Follow up with customers after visits to ensure satisfaction and address concerns.
• Support service marketing initiatives, including maintenance reminders and confirmations.
• Keep the customer waiting area clean, stocked, and welcoming.
• Perform general administrative duties: filing, scanning, data entry, and reporting.
• Assist with maintaining service department performance metrics and daily reports.
• Ensure all customer interactions reflect the dealership's commitment to exceptional service.
• Perform other duties as assigned by the Service Manager or Fixed Operations Director.

Skills

Mechanical aptitude

Customer service experience

English fluency

Spanish a plus

Education

High school diploma or equivalent

Tools

Windows-based software

Reynolds experience

Job description

Job Responsibilities:Greet customers promptly and professionally, creating a positive first impression.Assist Service Advisors with scheduling service appointments and managing daily workflow.Answer incoming phone calls, emails, and text messages, directing inquiries appropriately.Open and close repair orders accurately and ensure all required documentation is complete.Maintain communication with customers regarding appointment status and vehicle readiness.Coordinate with technicians, parts department, and advisors to facilitate timely vehicle repairs.Verify customer and vehicle information for accuracy in the dealership management system (DMS).Assist with warranty documentation and service contract paperwork.Maintain organized customer records and ensure compliance with dealership policies.Monitor loaner vehicles, shuttle schedules, or rental arrangements when neededFollow up with customers after service visits to ensure satisfaction and address concerns.Support service department marketing initiatives, including maintenance reminders and appointment confirmations.Keep the customer waiting area clean, stocked, and welcoming.Perform general administrative duties, including filing, scanning, data entry, and report preparation.Assist with maintaining service department performance metrics and daily reports.Ensure all customer interactions reflect the dealership's commitment to exceptional customer service.Perform other duties as assigned by the Service Manager or Fixed Operations Director.Job Qualifications:Mechanical aptitudeGood verifiable job historyKnowledge of automotive systems and repairHigh school diploma or equivalent.Previous successful experiences in customer service or sales.Willing and able to complete various job-related training at the owner's request.Fluent in English – read, write, speakEssential fluency in Spanish is a plusProficient in the use of Windows-based computer software and Reynolds experience a plus.Valid driver's license and clean driving record