Service Advisor Assistant

Foundation Automotive Corporation; Castle Rock (CO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, Medical and Dental

401K Plan options

PTO and SICK Leave

Growth opportunities

Flexible Work Schedule

Competitive Pay

Job summary

FAH LLC in Castle Rock is seeking a Service Advisor Assistant to join our growing automotive team. You will support service advisors, handle paperwork, and help move warranty and repair orders through efficiently.

This role emphasizes great customer service, attention to detail, and teamwork across departments; you’ll work with the warranty administrator to ensure accurate claims and timely processing, while developing knowledge of dealership management systems.

Qualifications

• 1-2 years of customer service, administrative, or automotive service experience preferred
• High school diploma or equivalent
• Previous dealership, warranty, or automotive experience is preferred
• Strong attention to detail and accuracy with paperwork and data entry
• Strong communication, organization, and interpersonal skills
• Ability to multitask and work in a fast-paced environment
• Basic computer skills and ability to learn dealership management and OEM warranty systems

Responsibilities

• Support service advisors with customer follow-up, paperwork, and daily workflow so they can stay focused on the drive
• Help prepare, document, and process customer-pay, warranty, and internal repair orders accurately
• Assist the warranty administrator with claim submission, required documentation, and follow-up on pending, held, or rejected claims
• Verify repair order details before claims are submitted
• Track claim status and follow up on aging or adjusted claims to keep the warranty schedule current
• Coordinate with advisors, technicians, and parts to gather missing information needed to complete and submit claims
• Keep customers and advisors informed on service progress and timelines
• Maintain organized, complete, and accurate records within the dealership management system
• Help ensure a smooth and efficient service experience from check-in to check-out

Skills

Customer service

Administrative tasks

Attention to detail

Communication skills

Education

High school diploma

Tools

Dealership management system

OEM warranty systems

Job description

Service Advisor Assistant

We are looking for a Service Advisor Assistant to join our growing team! The right candidate will be detail-oriented with a strong customer service and administrative background. The day-to-day duties include supporting our service advisors, processing service and warranty claims, and working alongside the warranty administrator to keep repair orders accurate, complete, and moving on time.

About FAH

We are a fast-paced, high-performing automotive dealership focused on delivering an exceptional customer experience while driving strong results. Our team environment is built on accountability, energy, and a commitment to success.

We believe in promoting from within and providing clear internal growth opportunities for employees who are motivated and ready to advance their careers. Our dealership is located in a prime, high-traffic area, offering consistent opportunities and strong earning potential.

We also invest in our team through ongoing training and development, ensuring you have the tools, knowledge, and support needed to succeed and grow in the automotive industry.

Service Advisor Assistant Compensation and Benefits

• Health, Medical and Dental


• 401K Plan options


• PTO and SICK Leave


• Growth opportunities


• Flexible Work Schedule


• Competitive Pay

Responsibilities

• Support service advisors with customer follow-up, paperwork, and daily workflow so they can stay focused on the drive


• Help prepare, document, and process customer-pay, warranty, and internal repair orders accurately


• Assist the warranty administrator with claim submission, required documentation, and follow-up on pending, held, or rejected claims


• Verify repair order details (labor operations, parts, story lines, and authorizations) before claims are submitted


• Track claim status and follow up on aging or adjusted claims to keep the warranty schedule current


• Coordinate with advisors, technicians, and parts to gather missing information needed to complete and submit claims


• Keep customers and advisors informed on service progress, timelines, and any additional recommended work


• Maintain organized, complete, and accurate records within the dealership management system


• Help ensure a smooth and efficient service experience from check-in to check-out

Qualifications

• 1-2 years of customer service, administrative, or automotive service experience preferred


• High school diploma or equivalent


• Previous dealership, warranty, or automotive experience is preferred


• Strong attention to detail and accuracy with paperwork and data entry


• Strong communication, organization, and interpersonal skills


• Ability to multitask and work in a fast-paced environment


• Basic computer skills and ability to learn dealership management and OEM warranty systems


• Positive, friendly attitude, along with an eagerness to improve


• Enjoy working in a dynamic environment


• Teammate with ability to collaborate across departments effectively


• Ability to learn new technology, service procedures, and warranty guidelines


• Valid driver's license and clean driving record

FAH LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.