Service Administration & Records Specialist

TaskVerse; United States; On-site; USD 40,000 - 70,000; Full time

Job summary

Dynamic Systems, Inc. is seeking a Service Administrator to provide administrative, scheduling, safety, and tracking support to the service department, maintain accurate records, process financial documents, monitor purchase orders, and review daily time entries and job notes. This full-time, non-exempt role is scheduled Monday through Friday, 7:00 a.m.

to 4:00 p.m., with occasional overtime. The successful candidate will collaborate with technicians, supervisors, and management, ensuring timely

Qualifications

• Two years of administrative experience are required.
• Experience with timekeeping, purchase orders, and job tracking preferred.
• Proficiency with Microsoft Excel and Outlook essential for data entry and reporting.

Responsibilities

• Manage and reconcile company credit card transactions and process employee reimbursements.
• Handle safety-related paperwork, including monthly inspections and toolbox talks, and maintain safety training logs.
• Track pending purchase orders and support their timely review and processing.
• Review, enter, and verify employee time entries and job notes for completeness and accuracy.
• Prepare monthly service-aging information and monitor vehicles, tools, and fuel usage.
• Maintain organized records and communicate updates to the service team.

Skills

Time management

Attention to detail

Communication

Organizational skills

Tools

Microsoft Excel

Outlook

Job description

Dynamic Systems, Inc. is seeking a Service Administrator to provide administrative, scheduling, safety, and tracking support to the service department, maintain accurate records, process financial documents, monitor purchase orders, and review daily time entries and job notes. This full-time, non-exempt role is scheduled Monday through Friday, 7:00 a.m.

to 4:00 p.m., with occasional overtime. The successful candidate will collaborate with technicians, supervisors, and management, ensuring timely