Proactive Service Admin & Operations Coordinator

U.S. Engineering; Kansas City (MO); On-site; USD 30,000 - 41,000; Full time

Job summary

U.S. Engineering is seeking an Administrative Assistant – Service to support the Service Department's administrative and operational needs. You will work with Service leadership, field personnel, HR, vendors, customers, and internal partners to keep daily operations organized and on track.

The role involves coordinating records, training, travel, fleet administration, and customer documentation while maintaining accurate information and timely processes in a fast-paced environment.

Qualifications

• Experience in administrative, customer service or related roles preferred.
• Experience with data entry, document management and scheduling preferred.
• Proficiency with Microsoft Office Suite and business software systems preferred.

Responsibilities

• Provide essential administrative and operational support to the Service Department.
• Coordinate records, documentation and information management.
• Assist with training coordination, travel arrangements and credentialing.
• Support fleet, vehicle administration and related records.
• Assist accounts payable and customer support activities, including documentation.
• Coordinate events, recognition programs and departmental communications.

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Fieldglass

Atlas

Nest

Job description

U.S. Engineering is seeking an Administrative Assistant – Service to support the Service Department's administrative and operational needs. You will work with Service leadership, field personnel, HR, vendors, customers, and internal partners to keep daily operations organized and on track.

The role involves coordinating records, training, travel, fleet administration, and customer documentation while maintaining accurate information and timely processes in a fast-paced environment.