Sentence Computation & Release Records Officer

Ohio Department of Rehabilitation and Correction (ODRC); Lima (OH); On-site; USD 33,000 - 39,000; Full time

Job summary

Ohio Department of Rehabilitation and Correction in Lima, OH is seeking a Correction Records Management Officer to manage inmate files and processing across the DOTS/DOTS Portal system. You will review court records, coordinate with detaining authorities, and ensure accurate release dates and documentation for supervised releases.

This full‑time role emphasizes attention to detail, data entry, and legal file maintenance, with onboarding in a structured agency setting at Allen Correctional

Qualifications

• Must have formal arithmetic education incl. addition, subtraction, multiplication, division, fractions, decimals & percentages; and reading/writing/speaking English.
• 12 months training or 12 months experience in processing, reviewing & preparation of inmate records.

Responsibilities

• Maintain and update inmate files in DOTS/DOTS Portal; compute and post sentences, credits, and eligibility.
• Review admission documents for accuracy and missing information.
• Maintain correspondence with agencies and courts for verification.
• Ensure releases and release dates are correct and properly authorized.
• Enter information into DOTS Portal and update as needed; run DOTS and MS reports.

Skills

Tech Documentation

Clerical/Data Entry

Criminal Justice

Records Management

Administrative Support

Education

12 months training in records processing

9 months experience as a Correction Records Management Officer

Tools

DOTS Portal

Onbase

LEADS

Job description

Ohio Department of Rehabilitation and Correction in Lima, OH is seeking a Correction Records Management Officer to manage inmate files and processing across the DOTS/DOTS Portal system. You will review court records, coordinate with detaining authorities, and ensure accurate release dates and documentation for supervised releases.

This full‑time role emphasizes attention to detail, data entry, and legal file maintenance, with onboarding in a structured agency setting at Allen Correctional