Inmate Records & Release Data Officer

State of Ohio; Lima (OH); On-site; USD 51,000 - 54,000; Full time

Job summary

The Ohio Department of Rehabilitation and Correction is seeking a Records Management role in Lima, OH. The position focuses on maintaining inmate records, processing admissions, and handling release dates within the DOTSPortal system and Onbase document management.

Candidates will coordinate with detaining authorities, review court records, and respond to inquiries while ensuring compliance with applicable procedures, rules, and laws. Strong organizational skills are essential.

Qualifications

• Formal arithmetic education including addition, subtraction, multiplication, division, fractions, decimals & percentages.
• 12 months experience in processing, reviewing & preparation of adult correctional inmate records.
• Equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Maintain inmate records in the DOTSPortal system and update release dates and eligibility.
• Process admission documents by reviewing court records for accuracy.
• Coordinate with detaining authorities for release logistics.
• Maintain and update inmate files and legal documents.
• Operate Offender Watch and computer terminals to transmit confidential information.
• Generate reports in DOTSPortal and Microsoft software.
• Respond to inmate inquiries and keep correspondence with other agencies.

Skills

Records Management

Technical Documentation

Clerical & Data Entry

Criminology/Criminal Justice

Administrative support/services

Attention to Detail

Critical Thinking

Time Management

Confidentiality

Education

12 months experience in processing inmate records

Equivalent of Minimum Class Qualifications For Employment

Tools

DOTSPortal

Onbase

LEADS

Microsoft Office

Job description

The Ohio Department of Rehabilitation and Correction is seeking a Records Management role in Lima, OH. The position focuses on maintaining inmate records, processing admissions, and handling release dates within the DOTSPortal system and Onbase document management.

Candidates will coordinate with detaining authorities, review court records, and respond to inquiries while ensuring compliance with applicable procedures, rules, and laws. Strong organizational skills are essential.