Correctional Records Officer

State-of-Oklahoma; Oklahoma; On-site; USD 42,000 - 51,000; Full time

Job summary

State of Oklahoma seeks a Correctional Records Officer at the Enid Community Corrections Center for on-site records management and auditing tasks. The role requires maintaining offender files, legal mail handling, and coordinating with courts and law enforcement.

The position demands a bachelor’s degree and one year of professional administrative experience in correctional records management, with strong attention to detail and data accuracy.

Qualifications

• Bachelor's degree and 1 year of professional or technical administrative experience in correctional records management or related field.
• Experience in records management, auditing time credits, and handling legal documents.
• Ability to coordinate with law enforcement, courts, attorneys, state and federal agencies, offenders and families.

Responsibilities

• Maintains a consolidated record card, legal file and computer record system for offenders including time served and credits earned.
• Reviews and handles all legal mail and processes transfers, discharges, and court sentence modifications.
• Audits offender files to ensure proper time credits and release dates.
• Provides supervision to clerical staff and ensures proper maintenance of offender records.

Skills

Records management

Auditing

Interagency communication

Time calculations

Education

Bachelor's degree in public administration or related field

Job description

Job Posting Title Correctional Records Officer Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC Enid CCC Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $46,664.80 - This salary is non-negotiable.

Job Description Location: Enid Community Corrections Center This is an on-site position and is not eligible for remote work.

Basic Purpose:

Positions in this job family are assigned responsibilities involving offender records management and auditing operations at a department facility, probation and parole district office, or Sentence Administration unit to ensure that all offenders remanded to the custody of the Department of Corrections are confined in accordance with the order of the sentencing court and Oklahoma State Statutes.

Typical Functions:

• Maintains a consolidated record card, legal file and computer record system for offenders which includes time served, sequence of sentences, all credits earned, granted or lost, jail time, warrants outstanding, detainers, misconduct reports, offender movement histories, job assignments and other related information; calculates time served and credits earned and distributes a monthly report of such to offenders; monitors discharges and rebills of sentences to be consecutively served, through projected release dates; audits offender files to ensure proper file contents and accuracy of time calculation records.
• Reviews and handles all legal mail dealing with certified judgment and sentences, jail time statements, detainers, and court sentence modifications; processes all offender transfers, receptions, discharges, paroles and sentence rebills which occur at the facility or district; monitors and reports the daily inmate count.
• Contacts law enforcement agencies, court officials, private attorneys, state and federal agencies, offenders and their families, all levels of department staff, and the inquiring general public concerning information such as offender locations, judgment and sentences, jail time, credits, current release dates, misconduct reports, count issues, paroles and other related information.
• Prepares extradition paperwork; processes and monitors Interstate Agreement of Detainers paperwork; and testifies in court regarding records related matters.
• Provides supervision to clerical support staff in the physical maintenance of offender field files, the filing of escape charges, the chairing of offender misconduct hearings, the monitoring of the parole process and/or the closing and transferring of files to another location or to closed offender records.
• Within the Sentence Administration Unit, performs audits of offender time credits to ensure proper release dates with authority to correct discrepancies.
• Reviews the offender file to ensure that documentation is filed in the proper sequence and section, and that the offender photo is up to date and of good quality.
• Provides records management training to various departmental and private prison personnel.

Knowledge, Skills, Abilities, and Competencies:

Knowledge, Skills and Abilities required include knowledge of policies, procedures and laws which govern the administration of court-ordered sentences and the records which must be maintained to document the enforcement of those sentences; of mathematical computations; and of the general operations of the criminal justice system including corrections. Ability is required to gather and organize information and data from other documented sources; to conduct several tasks simultaneously; to read and comprehend policies and procedures, manuals, statutes, rules and regulations; to communicate decisions; and to establish and maintain effective working relationships with others.

Education and Experience:

Education and Experience requirements consist of a bachelor’s degree and one year of professional or technical administrative* experience in business or public administration or in correctional records management or social casework which involved the classification and assignment or field supervision of offenders; or an equivalent combination of education and experience. *Technical administrative experience would include highly complex clerical work, which was gained under the direct supervision of a professional supervisor or manager.

Equal Opportunity Employment:

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Industries:

Government Administration

Worker Size:

10,001+ Employees

Headquarters:

Oklahoma City, Oklahoma

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.