Correction Records Sentence Computation/Release Officer (BORM) 20017705

Ohio Department of Rehabilitation and Correction (ODRC); Lima (OH); On-site; USD 33,000 - 39,000; Full time

Job summary

Ohio Department of Rehabilitation and Correction in Lima, OH is seeking a Correction Records Management Officer to manage inmate files and processing across the DOTS/DOTS Portal system. You will review court records, coordinate with detaining authorities, and ensure accurate release dates and documentation for supervised releases.

This full‑time role emphasizes attention to detail, data entry, and legal file maintenance, with onboarding in a structured agency setting at Allen Correctional

Qualifications

• Must have formal arithmetic education incl. addition, subtraction, multiplication, division, fractions, decimals & percentages; and reading/writing/speaking English.
• 12 months training or 12 months experience in processing, reviewing & preparation of inmate records.

Responsibilities

• Maintain and update inmate files in DOTS/DOTS Portal; compute and post sentences, credits, and eligibility.
• Review admission documents for accuracy and missing information.
• Maintain correspondence with agencies and courts for verification.
• Ensure releases and release dates are correct and properly authorized.
• Enter information into DOTS Portal and update as needed; run DOTS and MS reports.

Skills

Tech Documentation

Clerical/Data Entry

Criminal Justice

Records Management

Administrative Support

Education

12 months training in records processing

9 months experience as a Correction Records Management Officer

Tools

DOTS Portal

Onbase

LEADS

Job description

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

The Job posting is for BORM

Job Duties:

• Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
• Maintains correspondence with other agencies and courts for verification of documents and inquiries
• Reviews inmate records to ensure release of inmate from prison is appropriate
• Reviews records for compliance with registration laws and DNA testing requirements
• Operates Offender Watch and computer terminals to receive and transmit confidential information
• Researches LEADS for pending warrants and detainers
• Coordinates pickup arrangements with detaining authorities
• Obtains reporting instructions for inmates being released under supervision Adjusts certified release date by earned credit to justify correct release date
• Enters TC and parole release dates as directed
• Prepares release authorization documents for supervisory approvall
• Ensures release authorizations are provided to the prisons for timely release of inmates
• Enters information in the DOTSPortal and updates and corrects as needed
• Runs various reports in DOTSPortal and Microsoft software
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
• Maintains and updates inmate records by scanning information to Onbase document management system
• Enters information into DOTSPortal as needed
• Enters appropriate status and reason codes into DOTSPortal
• Maintains correspondence with other agencies and responds to kites/inmate inquiries
• Opens, sorts, and distributes mail
• Completes other bureau functions as assigned

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

• Or 9 mos. exp. as a Correction Records Management Officer, 63231.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information

[e-mail]

Work Location

Allen Correctional Institute

Primary Location

United States of America-OHIO-Allen County-Lima

Compensation

$24.88

Schedule

Full-time

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Technical Documentation, Clerical & Data Entry, Criminology/Criminal Justice, Records Management, Administrative support/services

Professional Skills

Attention to Detail, Critical Thinking, Time Management, Confidentiality

Agency Overview

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!