Correction Records Sentence Computation/Release Officer (BORM) 20017705

State of Ohio; Lima (OH); On-site; USD 51,000 - 54,000; Full time

Job summary

The Ohio Department of Rehabilitation and Correction is seeking a Records Management role in Lima, OH. The position focuses on maintaining inmate records, processing admissions, and handling release dates within the DOTSPortal system and Onbase document management.

Candidates will coordinate with detaining authorities, review court records, and respond to inquiries while ensuring compliance with applicable procedures, rules, and laws. Strong organizational skills are essential.

Qualifications

• Formal arithmetic education including addition, subtraction, multiplication, division, fractions, decimals & percentages.
• 12 months experience in processing, reviewing & preparation of adult correctional inmate records.
• Equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Maintain inmate records in the DOTSPortal system and update release dates and eligibility.
• Process admission documents by reviewing court records for accuracy.
• Coordinate with detaining authorities for release logistics.
• Maintain and update inmate files and legal documents.
• Operate Offender Watch and computer terminals to transmit confidential information.
• Generate reports in DOTSPortal and Microsoft software.
• Respond to inmate inquiries and keep correspondence with other agencies.

Skills

Records Management

Technical Documentation

Clerical & Data Entry

Criminology/Criminal Justice

Administrative support/services

Attention to Detail

Critical Thinking

Time Management

Confidentiality

Education

12 months experience in processing inmate records

Equivalent of Minimum Class Qualifications For Employment

Tools

DOTSPortal

Onbase

LEADS

Microsoft Office

Job description

Organization

Rehabilitation & Correction - Operation Support Center

Work Location

Allen Correctional Institute 2338 North West Street Lima 45801

Primary Location

United States of America-OHIO-Allen County-Lima

Compensation

$24.88

Schedule

Full-time

Work Hours

40

Union

OCSEA

Primary Job Skill

Records Management

Technical Skills

Technical Documentation, Clerical & Data Entry, Criminology/Criminal Justice, Records Management, Administrative support/services

Professional Skills

Attention to Detail, Critical Thinking, Time Management, Confidentiality

Who We Are

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

The Job posting is for BORM

• Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
• Maintains correspondence with other agencies and courts for verification of documents and inquiries
• Reviews inmate records to ensure release of inmate from prison is appropriate
• Reviews records for compliance with registration laws and DNA testing requirements
• Operates Offender Watch and computer terminals to receive and transmit confidential information
• Researches LEADS for pending warrants and detainers
• Coordinates pickup arrangements with detaining authorities
• Obtains reporting instructions for inmates being released under supervision Adjusts certified release date by earned credit to justify correct release date
• Enters TC and parole release dates as directed
• Prepares release authorization documents for supervisory approval
• Ensures release authorizations are provided to the prisons for timely release of inmates
• Enters information in the DOTSPortal and updates and corrects as needed
• Runs various reports in DOTSPortal and Microsoft software
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
• Maintains and updates inmate records by scanning information to Onbase document management system
• Enters information into DOTSPortal as needed
• Enters appropriate status and reason codes into DOTSPortal
• Maintains correspondence with other agencies and responds to kites/inmate inquiries
• Opens, sorts, and distributes mail
• Completes other bureau functions as assigned

Qualifications

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws. -Or 9 mos. exp. as a Correction Records Management Officer, 63231. -Or equivalent of Minimum Class Qualifications For Employment noted above.