Senior US Payroll Lead - End-to-End, Multi-State

Paradromics, Inc.; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Paradromics, Inc. is seeking a hands-on Senior Payroll Specialist to own the full U.S. payroll lifecycle and ensure accurate, on-time payments. The role emphasizes strong controls, process improvements, and confidentiality in a growing organization.

Working with Finance and People teams, you will administer multi-state payroll in Rippling, handle complex inputs, and support year-end activities while driving efficiency and accuracy across payroll operations.

Qualifications

• Seven+ years of progressively responsible payroll experience with end-to-end U.S. payroll.
• Experience administering payroll for employees across multiple states.
• Strong knowledge of payroll taxation, wage-and-hour requirements, deductions, and year-end reporting.
• Experience preparing payroll journal entries and reconciling payroll-related GL accounts.
• Proficient in Excel/Google Sheets with lookup, pivot, and reconciliation skills.
• Able to troubleshoot payroll issues and implement corrective actions.
• Capable of meeting deadlines with minimal supervision and handling confidential information.
• Excellent written and verbal communication and cross-functional collaboration.

Responsibilities

• Manage full payroll cycle in Rippling HRIS for U.S. employees across states.
• Review inputs: new hires, terminations, changes, time records, bonuses, and off-cycle payments.
• Verify deductions, retirement contributions, garnishments, reimbursements, and adjustments.
• Review payroll registers, investigate discrepancies, secure approvals before payroll submission.
• Prepare payroll funding summaries and communicate upcoming cash needs.
• Process payroll corrections per approvals and documentation standards.
• Work with hourly staff and managers to resolve timekeeping issues and approvals.
• Respond to employee payroll inquiries professionally and timely.
• Maintain organized payroll records and audit trails.
• Coordinate workers’ compensation codes with People team and audits.
• Maintain accurate payroll data, locations, and deduction information.
• Troubleshoot payroll issues with Rippling support as needed.
• Develop reports to support payroll review, accounting, and management analysis.
• Coordinate state/local tax setup for locations and comply with notices.
• Assist in year-end activities including W-2 review and taxable-benefit adjustments.
• Maintain documentation for filings, deductions, adjustments, and changes.
• Support payroll audits and respond to information requests.
• Identify opportunities to reduce manual work and strengthen payroll controls.
• Train backups and guide colleagues on inputs and approvals.

Skills

End-to-end payroll

Multi-state payroll

Payroll taxation

Garnishments

Timekeeping

Excel/Google Sheets

Reconciliation

Auditing

Confidential information handling

Communication

Rippling

Process improvement

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Rippling

Excel/Google Sheets

Job description

Paradromics, Inc. is seeking a hands-on Senior Payroll Specialist to own the full U.S. payroll lifecycle and ensure accurate, on-time payments. The role emphasizes strong controls, process improvements, and confidentiality in a growing organization.

Working with Finance and People teams, you will administer multi-state payroll in Rippling, handle complex inputs, and support year-end activities while driving efficiency and accuracy across payroll operations.