Senior Subcontracts & Purchasing Specialist

Constellis; Herndon (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

Constellis in Herndon, VA is seeking a Subcontracts Specialist to prepare and review proposal and purchasing documents, evaluate bid proposals and monitor subcontractor performance. You will ensure compliance, manage vendor databases, and coordinate with legal, risk and finance teams.

The role requires a Bachelor’s degree or equivalent, 5+ years in subcontract administration, and strong MS Office skills. On-site work with standard hours; occasional extended or weekend hours may be required.

Qualifications

• Five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience in O&M subcontract management.
• Experience with Costpoint strongly preferred.
• Experience with GSA schedules a plus.
• Experience with MS Office required.

Responsibilities

• Review Work Package Specifications received, generate proposal/bid packages consisting of RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval.
• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines. Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database.
• Work closely with Export Compliance, Legal, Risk Management and Finance.
• Negotiate and generate purchase orders for subcontract materials and/or services. Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions.
• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions.
• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment.
• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents. Convey documentation of solicitation and quotes to SBLO as required confirming compliance with small business requirements.

Skills

Communication skills

Organizational skills

Problem solving

Adaptability

Time management

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Costpoint

Job description

Constellis in Herndon, VA is seeking a Subcontracts Specialist to prepare and review proposal and purchasing documents, evaluate bid proposals and monitor subcontractor performance. You will ensure compliance, manage vendor databases, and coordinate with legal, risk and finance teams.

The role requires a Bachelor’s degree or equivalent, 5+ years in subcontract administration, and strong MS Office skills. On-site work with standard hours; occasional extended or weekend hours may be required.