Sr. Subcontracts Admin

Constellis; Virginia; On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Flexible benefits package

Job summary

Constellis in Virginia seeks a proactive Subcontract Administrator to prepare and review proposal documents, issue subcontract and purchasing agreements, and monitor supplier performance. You will evaluate bid proposals, ensure compliance, and contribute to pre- and post-award subcontracting plans.

The role requires coordinating NDAs, Teaming Agreements, vendor due diligence, and cost/price analysis, while maintaining contract files and supporting program teams across the enterprise.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• At least five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience in O&M subcontract management.
• Experience with GSA schedules a plus.
• Experience with Costpoint strongly preferred.
• Experience in personnel management preferred.
• Advanced proficiency with MS Office required.
• Effective oral and written communication skills with all levels of the organization.
• Strong organizational skills with the ability to manage time and multiple priorities to completion.
• Proactive problem-solving skills with an analytical thought process.
• Ability to adapt to a rapidly changing environment.

Responsibilities

• Review Work Package Specifications received, generate proposal/bid packages consisting of RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval.
• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines. Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database.
• Work closely with Export Compliance, Legal, Risk Management and Finance.
• Negotiate and generate purchase orders for subcontract materials and/or services. Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions.
• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions.
• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment.
• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents. Convey documentation of solicitation and quotes to SBLO as required confirming compliance with small business requirements.

Skills

MS Office proficiency

Communication skills

Organizational skills

Problem solving

Adaptability

Bid proposal experience

Contract administration

Education

Bachelor's degree or equivalent experience

Tools

Costpoint

GSA schedules

Job description

POSITION SUMMARY

Position is responsible for preparing, reviewing, issuing and monitoring proposal documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing subcontract and purchasing documents; and monitoring the performance of subcontractors and suppliers/vendors. Additional duties may include developing, implementing and reviewing subcontracting plans for pre-award, post-award and conducting cost/price analysis.

RESPONSIBILITIES

• Review Work Package Specifications received, generate proposal/bid packages consisting of RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval.
• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines. Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database.
• Work closely with Export Compliance, Legal, Risk Management and Finance.
• Negotiate and generate purchase orders for subcontract materials and/or services. Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions.
• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions.
• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment.
• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents. Convey documentation of solicitation and quotes to SBLO as required confirming compliance with small business requirements.

QUALIFICATIONS

• Bachelor's degree or equivalent experience preferred.
• At least five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience in O&M subcontract management.
• Experience with GSA schedules a plus.
• Experience with Costpoint strongly preferred.
• Experience in personnel management preferred.
• Advanced proficiency with MS Office required.
• Effective oral and written communication skills with all levels of the organization. Strong organizational skills with the ability to manage time and multiple priorities to completion.
• Proactive problem-solving skills with an analytical thought process.
• Ability to adapt to a rapidly changing environment.

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.