Sr Subcontracts Admin

Constellis; Herndon (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

Constellis in Herndon, VA is seeking a Subcontracts Specialist to prepare and review proposal and purchasing documents, evaluate bid proposals and monitor subcontractor performance. You will ensure compliance, manage vendor databases, and coordinate with legal, risk and finance teams.

The role requires a Bachelor’s degree or equivalent, 5+ years in subcontract administration, and strong MS Office skills. On-site work with standard hours; occasional extended or weekend hours may be required.

Qualifications

• Five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience in O&M subcontract management.
• Experience with Costpoint strongly preferred.
• Experience with GSA schedules a plus.
• Experience with MS Office required.

Responsibilities

• Review Work Package Specifications received, generate proposal/bid packages consisting of RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval.
• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines. Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database.
• Work closely with Export Compliance, Legal, Risk Management and Finance.
• Negotiate and generate purchase orders for subcontract materials and/or services. Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions.
• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions.
• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment.
• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents. Convey documentation of solicitation and quotes to SBLO as required confirming compliance with small business requirements.

Skills

Communication skills

Organizational skills

Problem solving

Adaptability

Time management

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Costpoint

Job description

Position is responsible for preparing, reviewing, issuing and monitoring proposal documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing subcontract and purchasing documents; and monitoring the performance of subcontractors and suppliers/vendors. Additional duties may include developing, implementing and reviewing subcontracting plans for pre-award, post-award and conducting cost/price analysis.

RESPONSIBILITIES

• Review Work Package Specifications received, generate proposal/bid packages consisting of RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval.
• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines. Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database.
• Work closely with Export Compliance, Legal, Risk Management and Finance.
• Negotiate and generate purchase orders for subcontract materials and/or services. Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions.
• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions.
• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment.
• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents. Convey documentation of solicitation and quotes to SBLO as required confirming compliance with small business requirements.

QUALIFICATIONS

• Bachelor's degree or equivalent experience preferred.
• Five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience in O&M subcontract management.
• Experience with GSA schedules a plus.
• Experience with Costpoint strongly preferred.
• Experience in personnel management preferred.
• Advanced proficiency with MS Office required.
• Effective oral and written communication skills with all levels of the organization. Strong organizational skills with the ability to manage time and multiple priorities to completion.
• Proactive problem-solving skills with an analytical thought process.
• Ability to adapt to a rapidly changing environment.

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.

Company Info

In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training, and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners. Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit http://www.constellis.com

EEOC Statement

Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.

Equal Opportunity Employer – Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.

In compliance with the ADA Amendments Act (ADAAA), should you have a disability, you can request an accommodation upon hire by Constellis or one of our companies.

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