Graduate Advising Assistant (Fall)

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 1,098,000 - 1,240,000; Part time

Job summary

University of Oklahoma seeks a Graduate Advising Assistant to support undergraduate students with advising appointments, enrollment questions, and degree requirements. You will work with ONE, Degree Navigator, Navigate, and other systems to document interactions with students and refer them to campus resources.

The role supports student success initiatives and collaboration with professional advisors, contributing to retention and timely degree completion.

Qualifications

• Bachelor's degree.
• Must be a current or incoming OU Graduate Student and enrolled in the FALL 2026 semester.
• Must attach Fall 2026 class schedule OR letter of intent for graduate school

Responsibilities

• Meet individually with new undergraduate students during advising appointments.
• Assist students with enrollment questions and procedures.
• Explain degree requirements, university policies, academic procedures, and graduation requirements.
• Guide students in using ONE, Degree Navigator, Navigate, and other advising technologies.
• Assist with degree audits and transfer course evaluations.
• Document advising interactions accurately.
• Refer students to appropriate campus resources.
• Maintain FERPA confidentiality.

Skills

Customer service

Communication

Attention to detail

Problem solving

Professionalism

Time management

FERPA compliance

MS Office

Independent & collaborative

Evenings/weekends availability

Education

Bachelor's degree

Job description

Pay Range:Targeted salary of $928.25-$1060.90, bi-weekly, based on education and experience.

Benefits Eligible: No

Work Schedule:

Flexible Schedule:

Graduate Assistants are required to work an average of 20 hours per week during normal business hours (Monday–Friday, 8:00 a.m.–5:00 p.m.). The work schedule will be coordinated with the student's class schedule. Occasional evening and weekend hours may be required to support orientation, recruitment, and student success events.

Travel:Not required

Position Introduction:

The Dodge Family College of Arts and Sciences Student Success and Advising Center seeks a motivated and student-focused Graduate Advising Assistant (GAA) to join its academic advising team.

This assistantship provides graduate students with meaningful professional experience in academic advising, student success initiatives, enrollment management, and higher education administration. Working alongside professional academic advisors, the Graduate Advising Assistant supports undergraduate students as they navigate their academic journey and contributes to college-wide advising programs that promote student success, retention, and timely degree completion.

This position is ideal for graduate students interested in pursuing careers in academic advising, student affairs, enrollment management, higher education administration, counseling, or related fields.

Academic Advising and Student Support:

• Meet individually with new undergraduate students during advising appointments.
• Assist students with enrollment questions and procedures.
• Explain degree requirements, university policies, academic procedures, and graduation requirements.
• Guide students in using ONE, Degree Navigator, Navigate, and other advising technologies.
• Assist with degree audits and transfer course evaluations.
• Document advising interactions accurately.
• Refer students to appropriate campus resources.
• Maintain FERPA confidentiality.

Program Support and Student Success Initiatives:

• Assist professional advising staff with projects related toadvisingoperations, communication, and student follow-up.
• Support college-based New Student Orientation, Camp Crimson, Academic Day, Donuts with the Deans, and other recruitment and retention events.
• Contribute to the coordination of first-year student engagement and outreach efforts, including mid-term academic outreach and success campaigns.
• Assist with degree audits, transfer evaluations, and advising projects.
• Maintain accurate advising documentation.

Professional Development and Collaboration:

• Participate in advisor training and staff meetings.
• Collaborate with faculty, advisors, and staff.
• Develop advising, communication, and problem-solving skills.Contribute to a welcoming, inclusive, and student-focused environment consistent with the mission of the Dodge Family College of
• Arts and Sciences.
• Contribute to a welcoming, inclusive, student-centered environment.
• Perform other duties as assigned.

Required Education and Experience:

• Bachelor's degree.
• Must be a current or incoming OU Graduate Student and enrolled in the FALL 2026 semester.
• Must attach Fall 2026 class schedule OR letter of intent for graduate school

Required Application Materials:

• Resume
• Cover Letter
• Current Class Schedule

Knowledge, Skills, and Abilities:

• Excellent customer service.
• Professional communication.
• Attention to detail.
• Problem-solving and sound judgment.
• Professionalism.
• Excellent communication skills.
• Strong organizational and time-management skills.
• Maintain confidentiality and FERPA compliance.
• Microsoft Office proficiency.
• Ability to learn new systems.
• Ability to work independently and collaboratively.
• Availability for occasional evenings/weekends.

Required Certifications and Licenses:

None

Department Preferences:

DFCAS graduate student.

Hiring Contingent Upon a Background Check: No