Graduate Program Coordinator

Colorado State University; Fort Collins (CO); On-site; USD 65,000 - 75,000; Full time

Job summary

Colorado State University in Fort Collins seeks a Graduate Advising Coordinator in the Civil and Environmental Engineering department to support graduate students through their degree journey, from admission to completion.

You will serve as the primary contact for M.E., M.S., and Ph.D. students, advising on plans of study, fellowships, internships, and curricular opportunities, and collaborate with the Graduate School and other offices on international student programs and visas.

Qualifications

• Bachelor's degree in engineering or related field.
• At least one year of experience providing one-on-one academic support for graduate students.
• Familiarity with student development theories and advising.
• Two or more years in a customer-focused office environment.
• Proficiency in Microsoft Office.
• Strong written and oral communication skills.

Responsibilities

• Graduate Advising: advise on plans of study for M.E., M.S., and Ph.D. programs and for international students.
• Graduate Admissions: manage application processing, intake, review, and admission decisions.
• Recruiting: identify and recruit graduate students and match them to GTA, GRA, or fellowships.
• Other Associated Duties: initiate and maintain GTA/GRA contracts and assist with sponsor invoicing and awards.

Skills

Microsoft Office

Communication skills

Advising

Customer service

Interpersonal skills

Education

Bachelor's degree

Master's degree (preferred)

Tools

Banner

Slate

Canvas

Job description

Job Description Position Summary: Provide multifaceted coordination for the graduate student population throughout the life cycle of their degree programs. This position serves as the primary contact for all M.E., M.S., and Ph.D. students in Civil and Environmental Engineering (CEE), advising on plans of study and other academic opportunities (i.e. fellowships, internships and curricular practical training) in line with their academic and professional goals, and in conjunction with their faculty advisor(s). This position also serves an information base for CEE faculty and administrators regarding international admission, foreign credential evaluation, and specific academic requirements related to international student visas. This individual will be the primary Department liaison with the Office of Admissions, the Graduate School, the Office of International Programs, and other departments and units within the WSCOE.

Full Consideration Date: Monday, 9/21/2026, 11:59pm (MT).

Description of Work Unit Link: http://www.engr.colostate.edu/ce/

Essential Job Duties

Graduate Advising: Serve as the primary contact for applicants and students in the Master of Engineering (M.E.), Master of Science (M.S.), and Doctor of Philosophy (Ph.D.) programs. Provide resources and academic recommendations for graduate students and international students, advising current and prospective students on academic and administrative requirements. Provide detailed and up-to-date information on course credit requirements, examinations, defenses, and international student support.

Graduate Admissions: Develop and maintain standardized procedures, business processes, and systems for documentation and certification of all applicants to the graduate programs. Ensure efficient student application processing. Execute the intake, review, and admission decisions for graduate applications in a professional and timely manner and in-line with established best practices.

Recruiting: Identify and recruit quality students to the graduate program in Civil and Environmental Engineering. As an effective recruitment tool, match graduate applicants to departmental graduate teaching assistantships (GTA), graduate research assistantships (GRA), and potential fellowships offered through the WSCOE and the Graduate School. Research, initiate, develop, promote, and implement plans to support recruiting for the graduate program in CEE.

Other Associated Duties: Initiate and maintain all GTA and GRA contracts and hiring documentation with human resources. Work with Principal Investigators and RPMs to process all sponsor invoices to ensure timely tuition reimbursement payments. Help identify graduate students for awards and scholarships.

Conditions of Employment

Pre-employment Background Check for new CSU hires. Occasional events outside of standard business hours.

Minimum Qualifications

• Bachelor's Degree from an accredited university in engineering, STEM, liberal arts, cultural studies, public administration, counseling, or related field.
• At least one year of experience providing one-on-one academic support or the equivalent for graduate students.
• Familiarity with student development theories / developmental advising.
• Demonstrated experience working with diverse populations.
• Two or more years of experience in a customer-focused office environment.
• Proficiency in Microsoft Office.
• Strong communication skills including writing, interpersonal, presentation, and technical/computer skills.

Preferred Qualifications

• Master's Degree or higher in Engineering, STEM fields, student affairs, counseling, social sciences, liberal arts, or related area of study, or work experience in a graduate office/program.
• Demonstrated ability in designing, implementing, and collaborating on academic programs.
• Two or more years of experience providing one-on-one academic support for graduate students.
• Experience with student-centered event planning, organizing, and implementation (such as student socials, prospective student visits, etc.).
• Exposure to engineering in an industrial setting and/or experience working directly with engineering industry professionals.
• Knowledge of higher education technology systems (such as Banner, Slate, Canvas).
• Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and students from around the world.

Salary Range

Salary Range $65,000 - $75,000

Required Application Documents

Cover Letter, Resume/CV

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Employee Benefits

Colorado State University is not just a workplace; it is a thriving community that is transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

For the total value of CSU benefits in addition to wages, use our compensation calculator.

Current employees will need to apply for jobs in Workday.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.