Academic Administrative Coordinator - Grants & Placements

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 40,000 - 48,000; Full time

Job summary

Florida Gulf Coast University (FGCU) is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the School Director of Behavioral Health and Social Services. The role coordinates school-wide administrative and fiscal operations, clinical fieldwork activities, and accreditation documentation, while maintaining confidentiality.

FGCU emphasizes curiosity, collaboration, and accountability, inviting candidates who thrive in innovative environments to

Qualifications

• > This position requires a high school diploma and six years of full-time experience directly related to the job functions.
• > Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
• > Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Responsibilities

• Provides administrative support to the School Director, including managing complex calendars, coordinating leadership meetings, preparing agendas, recording minutes, tracking action items, and arranging travel.
• Drafts, reviews, and edits correspondence, school-wide communications, presentations, reports, and leadership briefing materials.
• Serves as the primary liaison between the Director’s office and university leadership, faculty, staff, students, external agencies, and community partners.
• Coordinates school-level fiscal and procurement activities, including processing transactions, reconciling purchasing card statements, tracking expenditures, preparing budget transfers, and monitoring departmental budgets.
• Facilitates faculty and staff administrative and human resources processes, including search committee coordination, appointment paperwork, contract tracking, and payroll certification.
• Coordinates administrative support for grants and contracts, including tracking expenditures, processing invoices, coordinating purchases and participant stipends, and reconciling travel expenses.

Skills

Strategic thinking

Reliability

Interpersonal skills

Budget knowledge

Verbal and written communication

Organizational skills

Education

High school diploma

Bachelor’s degree

Tools

Ellucian Banner

Cognos

Workday

Gulfline

Supervision Assist

Exxat

Job description

Florida Gulf Coast University (FGCU) is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the School Director of Behavioral Health and Social Services. The role coordinates school-wide administrative and fiscal operations, clinical fieldwork activities, and accreditation documentation, while maintaining confidentiality.

FGCU emphasizes curiosity, collaboration, and accountability, inviting candidates who thrive in innovative environments to