Senior Stock Administration Manager

QLYS_US Qualys, Inc.; Foster City (CA); On-site; USD 155,000 - 170,000; Full time

Benefits offered by this job

Competitive benefits

Equity grants opportunity

Job summary

Qualys, Inc. seeks a Senior Manager in Finance to own day-to-day stock administration for options and RSUs globally. You will manage Equity Edge, prepare grants, tunings, and tax reports, and support payroll and accounting with accuracy and confidentiality.

You will ensure compliance with Sarbanes-Oxley, manage insider trading restrictions, and collaborate with transfer agents to settle trades. Strong communication and multi-tasking are essential.

Qualifications

• Bachelor's degree in accounting/finance or similar preferred.
• Must have at least 8 years experience in stock administration using Equity Edge and E-Trade.
• Must have experience with stock options and RSUs.
• Must have global equity taxation knowledge.
• Must have public company experience.
• Must know how to handle global mobility and have conceptually put together global mobility tracking program.

Responsibilities

• Maintain Equity Edge database and ensure accuracy at all times.
• Prepare and process stock options, RSUs, ESPP grants, cancellations, exercises and releases for all employees and other equity holders.
• Prepare international employee withholding taxes true up.
• Prepare monthly equity reconciliations for Accounting.
• Provide NQ, ISO, RSU, ESPP tax reports to Payroll.
• Generate reports from Equity Edge database, including participants’ summaries.
• Maintain trading blackout periods and insider trading policy restrictions.
• Interact with transfer agent to settle trades and reconcile DWAC for 16(b) plans.

Skills

Stock administration

Equity Edge

E-Trade

Global mobility

Analytical skills

Education

Bachelor's degree in accounting/finance

Tools

Equity Edge

E-Trade

Job description

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world! The Senior Manager will join our Finance Team and perform the day-to-day stock administration related activities for both stock options and restricted stock units globally. The ideal candidate will have excellent customer service and communication skills, a high level of accuracy, ability to focus on detail, strong technical skills, and be one who takes pride in producing high quality work.

Responsibilities

• Maintain Equity Edge database and ensure accuracy at all times.
• Prepare and process stock options, restricted stock unit, ESPP grants, cancellations, and exercises and releases on a timely basis for all employees and other option and equity holders.
• Prepare and distribute option grants electronically.
• Prepare international employee withholding taxes true up.
• Prepare monthly equity reconciliations for Accounting.
• Provide NQ, ISO, RSU, ESPP tax reports to Payroll.
• Generate reports from Equity Edge database, including but not limited to participants’ summary.
• Maintain trading blackout periods, pre-clearance and enforcement of insider trading policy restrictions.
• Interact with transfer agent to ensure that trades are settled timely and initiate and reconcile DWAC transactions for Section 16 executives with 10b5-1 trading plans.
• Act as main point of contact for employee questions on equity.
• Ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes-Oxley.
• Assist ESPP & equity related FQ&A set up.

Qualifications

• Bachelor's degree in accounting/finance or similar preferred.
• Must have at least 8 years experience in stock administration using Equity Edge and E-Trade.
• Must have experience with stock options and RSUs.
• Must have global equity taxation knowledge.
• Must have public company experience.
• Must know how to handle global mobility and have conceptually put together global mobility tracking program.
• Able to work independently and effectively with a range of individuals.
• Ability to maintain strict confidentiality of materials and information.
• Able to multi-task, prioritize, and work under tight deadlines.
• Strong analytical skills, accuracy and attention to details required.
• Strong organization skills, good work ethic, and excellent written and verbal communication skills.
• CEP candidate a plus.

The salary range for this position is $155,000 - $170,000 per year. Final compensation will be determined based on several factors, including but not limited to skills, relevant experience, and work location. Please note this range reflects base salary and does not include incentive compensation or potential equity grants.

We also offer a comprehensive and highly competitive benefits package.

Qualys is an Equal Opportunity Employer, please see our EEO policy.

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Qualys, Inc. (NASDAQ: QLYS) is a pioneer and leading provider of disruptive cloud-based security, compliance and IT solutions with more than 10,000 subscription customers worldwide, including a majority of the Forbes Global 100 and Fortune 100. Qualys helps organizations streamline and automate their security and compliance solutions onto a single platform for greater agility, better business outcomes, and substantial cost savings.