Staff Assistant (Contingent Upon Contract Award)

Contracting Resources Group; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k plan

Roth IRA

Medical Insurance

Dental Insurance

Vision Insurance

Supplemental Insurance

11 Federal Holidays

Paid Time Off

Job summary

Contracting Resources Group, Inc. (CRG) is seeking a Staff Assistant to support the U.S. Department of State, Bureau of Consular Affairs.

The candidate will assist with official correspondence, document preparation, and coordination of leadership communications for the Deputy Assistant Secretary and Managing Directors. The role requires strong writing, editing, and organization skills, proficiency with Microsoft Office and SharePoint, and the ability to manage multiple tasks with discretion in a

Qualifications

• Minimum two years of professional experience.
• Bachelor's degree required.
• Active SECRET security clearance required.
• Strong writing, editing, proofreading, and professional communication skills.
• Proficiency in Microsoft Office applications and SharePoint.
• Ability to coordinate multiple assignments, meet deadlines, and handle sensitive information with discretion.

Responsibilities

• Draft, edit, proofread, and format official correspondence, memoranda, briefings, and other Department documents.
• Coordinate the routing, review, and clearance of Department correspondence and action items.
• Track assignments, deadlines, document status, and leadership priorities.
• Facilitate communication and information flow among Passport Services, Consular Affairs, and other Department offices.
• Support administrative coordination, meetings, and headquarters operational activities.
• Maintain organized electronic records and document tracking systems.
• Ensure written materials meet established quality, accuracy, and formatting standards.
• Perform other related duties as assigned.

Skills

Strong writing/editing

MS Office proficiency

Multitasking

Discretion with sensitive information

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Job description

Primary Location: Washington, DC (Primarily On-site)

Additional Locations (as required): Arlington, VA; Philadelphia, PA; Portsmouth, NH; Houston, TX; and Tucson, AZ

Contracting Resources Group, Inc. (CRG) is a Woman-Owned Small Business specializing in several core markets within the Federal Government. Our professional services depth includes communications, acquisitions management, process improvement, program management and evaluation, and IT solutions. CRG is a leading management consulting firm, in part because of our ability to attract the highest quality team members through our emphasis on culture, competitive compensation, and benefits packages. Since 2002, CRG has consistently received top performance ratings from customers and teaming partners and industry recognition, including Inc. Magazine's list of the Fastest Growing Companies in America, the Department of Labor HIRE Vets Platinum Medallion Award, and Best Places to Work awards.

Role & Description:

CRG is seeking a Staff Assistant to support the U.S. Department of State (DOS), Bureau of Consular Affairs (CA) client (should we be awarded the contract). The Staff Assistant will provide administrative, editorial, and operational support to Passport Services leadership, including the Deputy Assistant Secretary (DAS) and Managing Directors (MDs). The position facilitates the timely preparation, coordination, and clearance of official Department correspondence and documents, supporting effective communication and headquarters operations.

Key Responsibilities:

• Draft, edit, proofread, and format official correspondence, memoranda, briefings, and other Department documents.
• Coordinate the routing, review, and clearance of Department correspondence and action items.
• Track assignments, deadlines, document status, and leadership priorities.
• Facilitate communication and information flow among Passport Services, Consular Affairs, and other Department offices.
• Support administrative coordination, meetings, and headquarters operational activities.
• Maintain organized electronic records and document tracking systems.
• Ensure written materials meet established quality, accuracy, and formatting standards.
• Perform other related duties as assigned.

Basic Qualifications:

• Minimum two (2) years of professional experience.
• Bachelor's degree required.
• Active SECRET security clearance required.
• Strong writing, editing, proofreading, and professional communication skills.
• Proficiency in Microsoft Office applications and SharePoint.
• Ability to coordinate multiple assignments, meet deadlines, and handle sensitive information with discretion.

Additional Qualifications:

• Experience supporting the Department of State, Bureau of Consular Affairs, or Passport Services.
• Knowledge of Department correspondence, document routing, and clearance procedures.
• Experience supporting senior Government officials and coordinating executive-level communications.

Benefits

Full-time employees are eligible for 401(k) and Roth retirement plans, Medical, Dental, and Vision Insurance (for employees and families), Supplemental Insurance, 11 Federal Holidays, and at least three weeks of Paid Time Off (PTO), including sick and personal leave.

CRG is an equal opportunity employer. We make employment decisions based on merit, qualifications, and business need. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other state or federally protected category.