Executive Assistant I

TJFACT; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Short-Term and Long-Term Disability

Employee Assistance Program (EAP)

Job summary

TJFACT is seeking an experienced Executive Assistant I to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services in Washington, DC.

The role provides administrative and operational support to executive leadership, including calendar and travel management, meeting coordination, and confidential document handling. The ideal candidate brings strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree with at least 3 years of experience or 7+ years experience.
• Experience delivering administrative or executive support.
• Experience coordinating calendars, meetings, travel, and documentation.
• Strong organizational, communication, and follow-up skills.
• Ability to handle sensitive and confidential information.
• Active security clearance required.

Responsibilities

• Provide administrative and operational support to executive leadership.
• Manage executive calendars, schedules, appointments, and meetings.
• Coordinate executive travel arrangements and related logistics.
• Prepare, organize, and maintain executive correspondence and documentation.
• Support executive projects with task coordination, schedules, and follow-up.
• Liaise with internal and external stakeholders to facilitate communication.
• Plan and coordinate executive meetings and events, including logistics.
• Maintain high-quality administrative procedures and policy adherence.

Skills

Executive support

Calendar coordination

Travel coordination

Communications

Education

Bachelor’s degree

Tools

MS Office

Job description

DOS Consular Affairs
Washington, DC 20006, USA

Description

U.S. Department of State – Bureau of Consular Affairs, Passport Services (CA/PPT)

Washington, DC | Primarily Onsite | Full-Time | Active Clearance

Primary Duty Location: SA-17, 600 19th Street NW, Washington, DC

About Us

Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.

About this Position

TJFACT is seeking an experienced Executive Assistant I to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC.

This position provides administrative and operational support to executive leadership, including calendar and travel management, meeting coordination, correspondence, document management, stakeholder communication, and executive project support. The ideal candidate will bring strong organizational skills, attention to detail, discretion, and the ability to coordinate multiple priorities within a professional executive environment.

Please note: This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

Key Responsibilities

• Provide administrative and operational support to executive leadership.
• Manage executive calendars, schedules, appointments, and meeting coordination.
• Coordinate executive travel arrangements and related logistics.
• Prepare, organize, maintain, and manage executive correspondence and documentation while ensuring accuracy and confidentiality.
• Support executive projects by coordinating tasks, schedules, deliverables, and follow-up activities.
• Serve as a liaison between executives and internal and external stakeholders to facilitate effective and timely communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, materials, and follow-up activities.
• Maintain high-quality administrative procedures and ensure adherence to applicable internal policies.
• Identify and support process improvements that enhance administrative efficiency and effectiveness.

Required Qualifications

• Bachelor’s degree with a minimum of three (3) years of experience, or a minimum of seven (7) years of experience.
• Demonstrated experience providing administrative or executive support.
• Experience coordinating calendars, meetings, travel, correspondence, and executive documentation.
• Strong organizational, communication, and follow-up skills.
• Ability to manage multiple priorities and maintain accuracy in a fast-paced professional environment.
• Ability to appropriately handle sensitive and confidential information.Active security clearance required.
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Short-Term and Long-Term Disability Insurance
• Employee Assistance Program (EAP)

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.

Qualifications

Education

Preferred

Bachelors or better.

Experience

Required

Active security clearance

Experience coordinating calendars, meetings, travel, correspondence, and executive documentation.

Demonstrated experience providing administrative or executive support.

3-7 years:

Bachelor’s degree with a minimum of three (3) years of experience, or a minimum of seven (7) years of experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.