Senior Staff Assistant

UAH College of Business; Alabama; On-site; USD 40,000 - 42,000; Full time

Job summary

The Senior Staff Assistant provides essential administrative support to the Dean's Office and the Education Student Services Office in the College of Education, Sport, and Human Sciences in Alabama.

Responsibilities include event planning, procurement, calendar management, correspondence, student supervision, and coordination with campus units. The role requires 3–5 years of clerical experience and proficiency with Microsoft Office, especially Excel; degree preferred.

Qualifications

• High school education or equivalent.
• 3-5 years of full-time secretarial or administrative experience.
• Proficiency with Microsoft Office Suite, especially Excel.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Plan and coordinate events for the college, including major student- and community-facing events.
• Serve as designated Procurement Card holder and manage travel authorizations.
• Provide executive and administrative support to the Dean and office staff; manage calendars.
• Supervise student ambassadors and hire/manage student workers.
• Submit work orders, distribute mail, and assist IT and copy/print needs.

Skills

Excel

Microsoft Office

Communication

Interpersonal skills

Education

Associate or Bachelor's degree

Tools

Google Workspace

Adobe Acrobat Pro

Canva

Job description

Job no: 504585 Department: College of Education, Sport, and Human Sciences Work type: Staff Full-time Non-Exempt Location: Alabama Categories: Administrative - Clerical

Purpose Of The Position

The Senior Staff Assistant will serve as the primary point of contact and provide administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS).

Duties/Responsibilities

Event Management

• Plan, coordinate, and execute significant student- and community-facing events for the college, such as Honors Convocation, Internship Receptions, Advisory Council meetings, and Signature Speaker Series events.
• Coordinate with other university units (such as Event Services, Parking, Facilities, Dining Services, etc.) to effectively plan events on campus.
• Create event marketing materials and invitations in graphic design programs (Canva, Photoshop, etc.) and communicate and promote upcoming events with internal and external stakeholders on behalf of the college through traditional and digital marketing channels.

Procurement

• Function as designated Procurement Card holder for the Dean's Office, complying with all cardholder regulations and maintaining appropriate P-card expenditure records.
• Organize and monitor college supplies and materials inventories, making purchases to replenish supplies as needed.
• Prepare Travel Authorizations for Dean's Office personnel and make travel arrangements and reservations as appropriate, complying with all university travel guidelines.

Administrative Support

• Serve as initial point of contact and support for students, faculty, staff, and other stakeholders.
• Provide administrative and clerical support for the Dean, Associate Dean, and Dean's Office staff. Provide executive support for the Dean and Associate Dean, including maintaining the daily calendar and meeting requests.
• Compose, proofread, edit, and prepare correspondence, reports, and other materials as directed.
• Assist with basic editing of college webpages (training to be provided).
• Perform other tasks and participate in college projects as assigned.

Student Supervision

• Supervise student ambassadors each semester, including managing their onboarding and coordinating their participation in college events.
• Hire and supervise student workers for the Dean's Office. Supervision will involve onboarding, managing time, assigning tasks, and evaluating performance.

Facilities and Operations

• Submit work order requests for the college and track completion of submitted requests.
• Distribute mail as needed and coordinate bulk mailings.
• Act as initial support for Dean's Office personnel with IT and photocopying/printing issues, and assist with submitting support tickets when needed.

Minimum Requirements

• High school education or an equivalent combination of education and years of experience
• 3-5 years of full-time verifiable secretarial or administrative work experience
• Proficiency in Microsoft Office Suite, particularly Excel, is required.
• Excellent written and verbal communication and interpersonal skills.

Desired Qualifications

• Associate or Bachelor's degree
• Professional experience in a higher education setting
• Proficiency with the following applications: Google Workspace suite, Adobe Acrobat Pro, Canva

Published Salary (if Available)

$40,000 - 42,000

Advertised:

Oct 29 2026 Central Daylight Time