Administrative Specialist, College of Education, Health, and Behavioral Sciences

University of Tennessee at Martin; Martin (TN); On-site; USD 25,000 - 31,000; Full time

Job summary

University of Tennessee at Martin is seeking an Administrative Specialist to provide high-level administrative and operational support to the Dean and the College of Education, Health, and Behavioral Sciences. The role coordinating budgets, data management, communications, and events helps ensure efficient processes and accurate information.

The successful candidate will be organized, detail-oriented, and capable of managing multiple priorities with confidentiality.

Qualifications

• High School diploma with two or more years of office management experience.
• Excellent oral and written communication skills, including strong grammar, editing, and proofreading abilities.
• Strong interpersonal and customer service skills, with the ability to communicate effectively with a diverse range of individuals.
• Demonstrated ability to work independently, take initiative, organize priorities, manage multiple tasks, and maintain a high level of attention to detail.
• Ability to collaborate effectively with individuals and departments across campus and with members of the community.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and related applications.
• Ability to learn and effectively use complex computer systems, including DASH, Banner, scheduling software, and other systems as needed.
• Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive information.
• Ability to work effectively as part of a team and adapt to changing priorities, procedures, and organizational needs.
• Commitment to providing responsive, supportive, and student-focused service (Every Student, Every Time!).
• Ability to recruit, hire, train, and supervise student workers.

Responsibilities

• Reconciliation of monthly ledge reports, entering invoices, travel, payroll and procurement card verification, allotment of budget to specific EO and RO accounts, and working awareness of the balance of the CEHBS operational budge per policies and procedures, while reviewing all departmental budgets within the college.
• Ensures fiscal compliances with governing organizational rules and regulations. Purchases equipment and office supplies.
• Maintain an active plan for college-level data including Enrollment, student credit hour production, majors, Retention and persistence, Admits and registration.
• Monthly updates to OneSpace platform, Monthly updates from the Dean's Office, General faculty/staff communication.
• Daily correspondence, emails, committee agenda, and committee minutes for the Dean and the college. Maintains personnel files on all college faculty and staff.
• Fall retreat, Spring Symposium, Student success initiatives.

Skills

Communication skills

Organization

Customer service

Independent work

Teamwork

Attention to detail

Education

High School diploma

Bachelor's degree

Tools

Microsoft Office Suite

DASH

Banner

Scheduling software

Job description

Job Description

The Administrative Specialist provides high-level administrative and operational support to the Dean and the College of Education, Health, and Behavioral Sciences. This position plays an important role in supporting the day-to-day operations of the College by coordinating administrative activities, monitoring budgets and financial transactions, managing college-level data, facilitating communication, and assisting with college events and initiatives. The position works closely with faculty, staff, students, university offices, and other campus and community partners to ensure information is accurate, communication is effective, and administrative processes are completed efficiently. The successful candidate will be organized, detail-oriented, resourceful, and comfortable managing multiple priorities while maintaining confidentiality and providing responsive service to a wide range of constituents. This is a diverse role that provides the opportunity to contribute directly to the effectiveness of the Dean’s Office and the success of the College through administrative coordination, data and budget management, communication, and event support.

Responsibilities

Reconciliation of monthly ledge reports, entering invoices, travel, payroll and procurement card verification, allotment of budget to specific EO and RO accounts, and working awareness of the balance of the CEHBS operational budge per policies and procedures, while reviewing all departmental budgets within the college. Ensures fiscal compliances with governing organizational rules and regulations. Purchases equipment and office supplies.

Data Management

Maintain an active plan for college-level data including:

• Enrollment, student credit hour production, majors
• Retention and persistence
• Admits and registration

Communication

• Monthly updates to OneSpace platform
• Monthly updates from the Dean's Office
• General faculty/staff communication

Administrative Support

Daily correspondence, emails, committee agenda, and committee minutes for the Dean and the college. Maintains personnel files on all college faculty and staff.

Event Planning

• Fall retreat
• Spring Symposium
• Student success initiatives

Qualifications

Minimum Qualifications

• High School diploma with two of more years of office management experience.
• Excellent oral and written communication skills, including strong grammar, editing, and proofreading abilities
• Strong interpersonal and customer service skills, with the ability to communicate effectively with a diverse range of individuals
• Demonstrated ability to work independently, take initiative, organize priorities, manage multiple tasks, and maintain a high level of attention to detail
• Ability to collaborate effectively with individuals and departments across campus and with members of the community
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and related applications
• Ability to learn and effectively use complex computer systems, including DASH, Banner, scheduling software, and other systems as needed
• Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive information
• Ability to work effectively as part of a team and adapt to changing priorities, procedures, and organizational needs
• Commitment to providing responsive, supportive, and student-focused service (Every Student, Every Time!)
• Ability to recruit, hire, train, and supervise student workers

Preferred Qualifications

• Bachelor's degree with two or more years of experience on a university campus.
• Proficient in Adobe Suite
• Data visualizations

Application Process: Qualified applicants must apply online and attach a cover letter and resume.

Application Deadline: Applicant review will begin immediately and will continue until a candidate has been identified.

Hiring range $18.00 - $22.50 per hour (Market Range 06) - Salary is commensurate with education and experience.