Senior Staff Assistant

University of Alabama in Huntsville; Alabama; Presencial; USD 40.000 - 42.000; Jornada completa

Descripción de la vacante

The University of Alabama in Huntsville is seeking a Senior Staff Assistant to provide comprehensive administrative support for the Dean's Office and the Education Student Services Office in the College of Education, Sport, and Human Sciences.

The role includes event planning, procurement duties, student supervision, and daily office operations. Strong communication, organizational skills, and proficiency in Microsoft Office are essential.

Formación

• High school education or an equivalent combination of education and years of experience.
• 3–5 years of full-time verifiable secretarial or administrative work experience.
• Proficiency in Microsoft Office Suite, particularly Excel, is required.
• Excellent written and verbal communication and interpersonal skills.
• Associate or Bachelor's degree.
• Proficiency with Google Workspace, Adobe Acrobat Pro and Canva.

Responsabilidades

• Plan, coordinate, and execute significant events for the college and community.
• Function as designated Procurement Card holder and manage travel authorizations.
• Provide executive and clerical support to the Dean and Office staff.
• Supervise student ambassadors and student workers each semester.
• Submit work orders, distribute mail, and assist with IT/printing issues.

Conocimientos

Microsoft Office Suite

Excel

Written and verbal communication

Interpersonal skills

Educación

Associate or Bachelor's degree

Herramientas

Google Workspace

Adobe Acrobat Pro

Canva

Descripción del empleo

Job no: 504585
Department: College of Education, Sport, and Human Sciences
Work type: Staff Full-time Non-Exempt
Location: Alabama
Categories: Administrative - Clerical

Purpose of the Position:

The Senior Staff Assistant will serve as the primary point of contact and provide administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS).

Duties/Responsibilities

Event Management

• Plan, coordinate, and execute significant student- and community-facing events for the college, such as Honors Convocation, Internship Receptions, Advisory Council meetings, and Signature Speaker Series events.
• Coordinate with other university units (such as Event Services, Parking, Facilities, Dining Services, etc.) to effectively plan events on campus.
• Create event marketing materials and invitations in graphic design programs (Canva, Photoshop, etc.) and communicate and promote upcoming events with internal and external stakeholders on behalf of the college through traditional and digital marketing channels.

Procurement

• Function as designated Procurement Card holder for the Dean's Office, complying with all cardholder regulations and maintaining appropriate P-card expenditure records.
• Organize and monitor college supplies and materials inventories, making purchases to replenish supplies as needed.
• Prepare Travel Authorizations for Dean's Office personnel and make travel arrangements and reservations as appropriate, complying with all university travel guidelines.

Administrative Support

• Serve as initial point of contact and support for students, faculty, staff, and other stakeholders.
• Provide administrative and clerical support for the Dean, Associate Dean, and Dean's Office staff. Provide executive support for the Dean and Associate Dean, including maintaining the daily calendar and meeting requests.
• Compose, proofread, edit, and prepare correspondence, reports, and other materials as directed.
• Assist with basic editing of college webpages (training to be provided).
• Perform other tasks and participate in college projects as assigned.

Student Supervision

• Supervise student ambassadors each semester, including managing their onboarding and coordinating their participation in college events.
• Hire and supervise student workers for the Dean's Office. Supervision will involve onboarding, managing time, assigning tasks, and evaluating performance.

Facilities and Operations

• Submit work order requests for the college and track completion of submitted requests.
• Distribute mail as needed and coordinate bulk mailings.
• Act as initial support for Dean's Office personnel with IT and photocopying/printing issues, and assist with submitting support tickets when needed.

Required Qualifications

• High school education or an equivalent combination of education and years of experience
• 3-5 years of full-time verifiable secretarial or administrative work experience
• Proficiency in Microsoft Office Suite, particularly Excel, is required.
• Excellent written and verbal communication and interpersonal skills.

Desired Qualifications

• Associate or Bachelor's degree
• Professional experience in a higher education setting
• Proficiency with the following applications: Google Workspace suite, Adobe Acrobat Pro, Canva

Published Salary (if available):

$40,000 - 42,000

Advertised: Oct 29 2026 Central Daylight Time
Applications close:

The University of Alabama in Huntsville is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.