Senior Specialist, Senior Executive Assistant

BNY Mellon; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

BNY Mellon in Boston seeks a Sr. Specialist, Executive Assistant to provide high‑level administrative support to the partners, manage calendars, arrange travel, and prepare briefs.

The role requires a Bachelor’s degree or equivalent, 3+ years of experience, advanced MS Office and Excel skills, and strong communication, discretion, and multi‑tasking in a fast‑paced environment. You will coordinate meetings and be a trusted representative for the executive.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• 3+ years of experience strongly preferred.
• Advanced knowledge of Microsoft Office Suite, with high level Excel skills.
• Proactive, detail-oriented, able to manage multiple priorities with precision.
• Professional demeanor with excellent verbal and written communication skills.
• Strong written and verbal communication skills and the ability to multi-task.
• Discretion with sensitive and confidential information.
• Anticipate and resolve scheduling conflicts proactively.
• Team player in a fast-paced, team-oriented setting.

Responsibilities

• Executive calendar coordination to ensure alignment across partners.
• Travel booking, itinerary planning, and expense reporting.
• Project management for special initiatives at executive level.
• Organize executive meetings, events, and conferences, including logistics.
• Assemble and analyze information for business plans and financial reports.
• Represent the executive in limited speaking contexts and handle sensitive information.
• Create general correspondences, memos, charts, and proposals.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Project support

Meeting coordination

Discretion

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Excel

Job description

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We're seeking a future team member for the role of Sr. Specialist, Executive Assistant to join our team. This role is located in Boston location.

In this role, you'll make an impact in the following ways:

• As an Executive Assistant you will be expected to have excellent technical and interpersonal skills, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned.
• Owning Core Executive Assistant duties of calendar coordination, travel booking, itinerary planning, expense reporting, and ensuring things don't fall through the cracks.
• Act as a Project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, and creating brochures.
• Organize executive meetings, events, and conferences, managing logistics, materials and follow-up communications.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
• Effectively manages the flow of information to/from the assigned EC member or senior executive and is authorized to speak on behalf of him/her in certain limited circumstances.
• Create/design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Responsible for handling sensitive and confidential information.
  

To be successful in this role, we're seeking the following:

• Bachelor's degree or equivalent work experience required
• 3 plus years overall experience strongly preferred
• Advanced knowledge or Microsoft Office Suite, with experience with high level excel skills.
• Proactive, detail-oriented, and able to manage multiple priorities with precision.
• Professional demeanor with excellent verbal and written communication skills.
• Strong written and verbal communication skills and the ability to multi-task.
• Demonstrated experience employing discretion with sensitive and confidential information.
• Anticipate and resolve scheduling conflicts effectively and proactively.
• Understanding of how to prioritize and respond accordingly.
• Team player who operates in a fast-paced team-oriented setting.