Senior Special Events Manager - College of Business

Florida International University; Miami (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Florida International University in Miami seeks an experienced events professional to manage and execute all special events for the College of Business Office of Marketing and Communications. You will oversee event schedules, operations and metrics across college units and maintain strong client relationships.

Responsibilities include developing strategic event plans with department leadership, handling logistics, budgeting, catering, parking and venue coordination for the Special Events Room

Qualifications

• Bachelor's degree and three (3) years of related experience; OR seven (7) years of related experience; OR an equivalent combination of relevant education and/or experience.
• Experience leading a team of staff and/or volunteers.

Responsibilities

• Establish strategic event plans for the College.
• Oversee and manage events including logistics, catering, parking, budgets, deadlines, and client relationships.
• Support event-related needs for COB programs, centers and units.
• Serve as venue manager for Special Events Room, Lobby and Courtyard.
• Develop and monitor event budgets and ensure fiscal responsibility.
• Lead in event themes, design and experience.
• Assist with event marketing, attendance and participation.
• Develop vendor relationships; oversee quotes, invoices, payments.
• Follow university event policies and best practices.
• Maintain records and report event metrics.
• Act as an event industry expert sharing trends.

Skills

Event planning

Budget management

Vendor relations

Team leadership

Scheduling

Education

Bachelor's degree

Tools

MS Office

Event management software

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Manages and executes all special events for the College of Business' Office of Marketing and Communications and supports all event-related activities for college units. Oversees event schedules, operations and metrics for the College.

• Works with department leadership to establish strategic event plans for the College.
• Oversees, creates and manages events including, but not limited to, logistics, catering facilities, parking, budgets, deadlines, and maintaining client relationships.
• Supports all event-related needs for College of Business programs, centers and units.
• Serves as the venue manager for the College's Special Events Room, Lobby and Courtyard. Serves as the event liaison for these spaces for the College of Business (COB) and non-COB users.
• Leads the development of budgets and maintains fiscal responsibility for all College of Business' special event activities. Reviews accounts payable/receivable transactions, ensuring appropriate allocation of funds across event budget
• Plays an active role in developing and implementing event theme, design and experience.
• Supports all aspects of event marketing, attendance and participation. Works closely with event owners and COB Marketing and Communications team to create event experiences with impact.
• Develops and maintains working relationships with vendors. Oversees vendor quotes, invoices and payments.
• Adheres and stays abreast of University/College event protocols, policies, compliance expectations and best practices, and communicates these to appropriate constituents. Works collaboratively and independently in continuously improving event outcomes and experiences.
• Interprets university administrative and fiscal policies and procedures.
• Maintains records and data on all planned and executed events and reports on event metrics.
• Acts as an event industry expert, making and sharing information regarding new technology, trends and best practices.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; OR seven (7) years of related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

Experience leading a team of staff and/or volunteers.

Job Category

Administrative

Advertised Salary

$50,000 - $60,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

• Driver's License Check
• Fingerprinting Check
• Expanded Background Check

Other Information

• Must attend meetings off campus and occasionally attend functions on weekends and evening
• Ability to travel locally and nationally.
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affitive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.