Senior Site Records & Information Manager

Canon USA & Affiliates; Melville (NY); On-site; USD 117,000 - 143,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training & development

Positive work environment

Employee discounts

Job summary

Canon USA & Affiliates in Melville, NY is seeking a Records Management Leader to oversee the client-site records program, drive efficient retrieval and disposal, and ensure compliance with Sarbanes-Oxley and HIPAA requirements.

The role requires strong supervisory experience, excellent customer service, and proficient use of automated records management systems. On-site leadership and collaboration with staff are essential for success.

Qualifications

• 4-year college degree preferred.
• 4-5 years supervisory in a professional setting preferably in records management. Law or Insurance firms exp. a plus
• Excellent customer service, professional attitude & appearance are a must
• Established personal credibility to client & staff essential
• Strong communication, written & managerial skills are critical to the job
• Good skills in research, gather, arrange, compile, interpret, summarize & evaluate complex & intangible data
• Proficiency in automated records management systems (ex: LegalTrax/Interwoven, LegalKey, AccuTrac, etc.) as well as filing systems (ex: redweld, etc.)
• Ensures projects are completed on schedule following established procedures and schedules
• Monitors daily operations of the departments & actively assists or provides direction to the various departments. May perform on-going operational tasks
• Some working experience & knowledge of manual & automated records management systems
• Provides direction to subordinates using established policies and precedents

Responsibilities

• Responsible for the records and document management program and staff at a client site.
• Oversee the smooth processing, sorting, classification and coding of materials for integration into the records systems.
• Ensure easy retrieval and referencing of needed information on a timely basis.
• Analyze Records Management needs of the client(s) and develop programs to meet those needs.
• Manage on-site and off-site components of the Records program. Undertake audits of records.
• Create and maintain databases for control and retrieval of information.
• Implement procedures and policies for records management compliant with corporate and client policies.
• Assist in developing disaster recovery plans to ensure access to necessary information.
• Manage staff through recruitment, development and performance evaluations.
• Provide monthly statistical reporting metrics on records and information management.
• Provide cost-control assistance related to information creation, storage, and retrieval.

Skills

Supervisory experience

Customer service

Communication skills

Records management software

Attention to detail

Education

Bachelor's degree

Tools

LegalTrax

Interwoven

LegalKey

AccuTrac

Job description

Canon USA & Affiliates in Melville, NY is seeking a Records Management Leader to oversee the client-site records program, drive efficient retrieval and disposal, and ensure compliance with Sarbanes-Oxley and HIPAA requirements.

The role requires strong supervisory experience, excellent customer service, and proficient use of automated records management systems. On-site leadership and collaboration with staff are essential for success.