On-Site Records Management Specialist

Duane Morris LLP; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Comprehensive healthcare, dental, and

Vision and prescription plans

Commuter benefits

Short-term and long-term disability

401k and Pension Plan

22 PTO days and 11 paid holidays

Employee Referral Bonus ($3,000.00)

Job summary

Duane Morris LLP is seeking an experienced Records Coordinator to support the firm’s Records Management department. The ideal candidate will have knowledge of records life cycle best practices and stay abreast of regulatory guidelines.

This is a strictly on-site role with duties spanning audits, policy dissemination, and records processing. Responsibilities include maintaining the records center, updating databases, and handling on-site and off-site requests.

Qualifications

• High School Diploma or equivalent required.
• Minimum of three years on-the-job related Records’ experience.
• Knowledge of the records life cycle and regulatory guidelines is a plus.

Responsibilities

• Maintains records center and spaces per firm policies; conducts audits for purge and off-site storage.
• Disseminates records policy and processes to staff and attorneys.
• Updates records database; processes file circulation, creation, and disposition.
• Searches, retrieves and delivers on-site and off-site records.
• Ensures incoming materials are filed, indexed, and verified for accuracy.

Skills

Organizational skills

Attention to detail

Timely work

Multitasking

Customer service

Communication skills

Teamwork

Office equipment use

Typing speed

Records management software

Lifting 50 pounds

Education

High School Diploma or equivalent

Tools

Records management software

Job description

Duane Morris LLP is seeking an experienced Records Coordinator to support the firm’s Records Management department. The ideal candidate will have knowledge of records life cycle best practices and stay abreast of regulatory guidelines.

This is a strictly on-site role with duties spanning audits, policy dissemination, and records processing. Responsibilities include maintaining the records center, updating databases, and handling on-site and off-site requests.