Senior Secretary

South Dakota Board of Regents; Brookings (SD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Retirement plans

Paid holidays & vacation

Job summary

South Dakota State University’s Department of Civil and Environmental Engineering is seeking a dependable Senior Secretary to provide administrative support for the department head, faculty, staff, and students. This role helps keep daily operations smooth by assisting with scheduling, record keeping, communications, and event coordination.

The department offers programs across multiple engineering fields and is part of the Jerome J. Lohr College of Engineering.

Qualifications

• Must be authorized to work in the U.S. Sponsorship is not available.
• Strong organizational and communication abilities in a busy academic setting.
• Experience with budgeting, purchasing, and records management.

Responsibilities

• Coordinate schedules and maintain accurate departmental records and databases.
• Oversee purchasing, invoices, and office supply orders to keep daily operations running smoothly.
• Assist department leadership with departmental budget planning, monitoring, and management.
• Provide friendly, reliable administrative support to faculty, staff, and students.
• Support day-to-day administrative functions ensuring compliance with policies and procedures.
• Help plan and organize departmental meetings, events, and student visits.
• Support position searches by coordinating materials and communication.
• Maintain up-to-date website content and assist with departmental communications.
• Arrange travel and logistics for faculty, guests, and departmental visitors.

Skills

Organization

Communication

Time management

Attention to detail

Tools

Microsoft Office

Records management software

Budgeting tools

Job description

South Dakota State University’s Department of Civil and Environmental Engineering is seeking a dependable and detail-oriented Senior Secretary to provide administrative support for the department head, faculty, staff, and students. This position helps keep daily operations running smoothly by assisting with scheduling, record keeping, communications, and event coordination. The ideal candidate will be organized, approachable, and able to manage a variety of tasks in a busy academic environment.

The Department of Civil and Environmental Engineering is one of six departments in the Jerome J. Lohr College of Engineering, serving over 500 undergraduate and graduate students. Located in historic Crothers Engineering Hall, the department offers B.S., M.S., and Ph.D. degree programs in mechanical engineering, B.S. degree program in healthcare systems engineering, and minor programs in aerospace engineering, biomedical engineering, and sustainable energy system.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities

• Coordinate schedules and help maintain accurate departmental records and databases.
• Oversee purchasing, invoices, and office supply orders to keep daily operations running smoothly.
• Assist department leadership with departmental budget planning, monitoring, and management.
• Provide friendly, reliable administrative support to faculty, staff, and students.
• Day-to-day administrative functions helping to ensure compliance with department, college and university policies and procedures.
• Help plan and organize departmental meetings, events, and student visits.
• Support position searches by coordinating materials and communication.
• Maintain up-to-date website content and assist with departmental communications.
• Arrange travel and logistics for faculty, guests, and departmental visitors.

Benefits

Benefits: SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities

Knowledge of:

• General office practices and procedures.
• Basic budgeting, accounting, and purchasing processes