Senior School Secretary & Admin Lead Grade 23E

Boston Public Schools; Boston (MA); On-site; USD 40,000 - 52,000; Full time

Job summary

Boston Public Schools is seeking a School Secretary Grade 23E to support the principal with complex clerical tasks and confidential records. You will handle communications, payroll, procurement, and student registration while ensuring a well-organized office and smooth operations.

Under supervision, you will supervise other clerical staff, coordinate events, and maintain filing systems. Strong computer skills, attention to detail, and reliable communication are essential for success in this role.

Qualifications

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.

Responsibilities

• Records management and confidentiality of student/teacher records.
• Manage mail, email, and phone communications; draft and distribute correspondence.
• Process requisitions, order and dispense supplies, maintain funds records.
• Prepare payroll for staff, including substitutes and stipends.
• Assist with student registration, transportation issues, and HR procedures.
• Operate and troubleshoot office equipment and coordinate information flow.
• Plan and coordinate school events and meetings; assist with invitations.
• Supervise clerical staff and provide training/orientation.
• Submit work orders and create school signage.

Skills

Communication skills

Word processing

Email management

Organization

Education

High School diploma or equivalent

Tools

Office equipment

Job description

Boston Public Schools is seeking a School Secretary Grade 23E to support the principal with complex clerical tasks and confidential records. You will handle communications, payroll, procurement, and student registration while ensuring a well-organized office and smooth operations.

Under supervision, you will supervise other clerical staff, coordinate events, and maintain filing systems. Strong computer skills, attention to detail, and reliable communication are essential for success in this role.