Senior Admin Clerk — School Office & Records

Wifca; Madison (WI); On-site; USD 58,000 - 79,000; Full time

Benefits offered by this job

Hybrid work flexibility

Equal opportunity employer

Job summary

Madison Metropolitan School District is seeking a secretarial/clerical professional to support the main office, manage student attendance, and handle district budgets and purchasing. The role involves coordinating parent meetings, maintaining student records, and ensuring efficient, confidential office operations.

Under the supervision of the Principal, duties include registration, scheduling, communications, and supporting a welcoming environment for students, families, and staff.

Qualifications

• 3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery
• 1 year bookkeeping/accounting experience
• Experience working in a school setting with demonstrated cultural competence in working with a diverse family population
• Experience working cross-culturally and/or commitment to work toward one's own cultural competence

Responsibilities

• Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently
• Manage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goals
• Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards
• Work with the Student Services Team to execute and schedule parent meetings including truancy meetings
• Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures
• Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers
• Maintain inventory of supplies and order replacements as needed
• Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees
• Manage the scheduling and entry of K-screeners
• Assist in maintenance of letters of records, which includes merged address labels and letters
• Prepare memos, newsletters and weekly bulletin correspondence
• Maintain order when students are present
• Facilitate behavior support calls and documentation
• Assist students who are ill or injured, may include administering medications in the absence of a school nurse
• Other related duties as assigned

Skills

Office administration

Attendance tracking

Communication skills

Staff training

Time management

Customer service

Confidentiality

Tools

Infinite Campus

Oasys

School Messenger

Class 7

Kronos

Munis

Subfinder

Microsoft Office

Publisher

Gmail

Google Docs

Job description

Madison Metropolitan School District is seeking a secretarial/clerical professional to support the main office, manage student attendance, and handle district budgets and purchasing. The role involves coordinating parent meetings, maintaining student records, and ensuring efficient, confidential office operations.

Under the supervision of the Principal, duties include registration, scheduling, communications, and supporting a welcoming environment for students, families, and staff.