Senior School Office Administrator

Madison Metropolitan School District; Madison (WI); On-site; USD 3,217,000 - 4,582,000; Full time

Job summary

Madison Metropolitan School District is hiring a Middle School Operations assistant at Hamilton Middle to support front-office functions for staff, students, and families. The role provides an hourly wage of $28.31 and is non-exempt.

Responsibilities cover attendance tracking, records management, budgeting assistance, scheduling, communications, and daily office tasks to ensure smooth school operations. Ideal candidates bring solid secretarial experience, strong customer service, and proficiency

Qualifications

• 3 years successful secretarial experience or combination of secretarial experience and training equivalent to 3 years, including computer mastery.
• One year bookkeeping/accounting experience;
• Advanced knowledge of and proficiency with the listed district software and tools.

Responsibilities

• Create and maintain a welcoming, professional main office atmosphere for staff, students, and families.
• Record, monitor, and follow up on student attendance and communications to support attendance goals.
• Assist with district budgets and procurement processes, ensuring policy compliance.
• Navigate data resources (Infinite Campus, reports) to support enrollment, records, and data needs.
• Coordinate and schedule meetings, communications, and records for students and families.
• Prepare memos, mailings, and forms; support payroll and vendor transactions as needed.

Skills

Customer service

Attention to detail

Communication

Multitask

Bilingual Spanish/English

Tools

Oasys

School Messenger

Class 7

Kronos

MUNIS

Subfinder

Infinite Campus

Microsoft Suite

Gmail

Google Docs

Job description

Madison Metropolitan School District is hiring a Middle School Operations assistant at Hamilton Middle to support front-office functions for staff, students, and families. The role provides an hourly wage of $28.31 and is non-exempt.

Responsibilities cover attendance tracking, records management, budgeting assistance, scheduling, communications, and daily office tasks to ensure smooth school operations. Ideal candidates bring solid secretarial experience, strong customer service, and proficiency