Administrative Manager: Front Office & School Operations

One City Schools; Madison (WI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

18 days PTO + school breaks

Comprehensive medical, dental, and vis

401(k) with 5.9% employer match

Life insurance and long-term disabled

Employee Assistance Program

Voluntary benefits

Job summary

One City Schools is seeking an Administrative Manager in Madison, Wisconsin to oversee day-to-day school operations, front desk functions, and broad administrative support for leadership and staff.

You will be the first point of contact for families and visitors, ensuring a welcoming, organized environment and efficient processes across records, mail, supplies, and meetings. The role emphasizes service, accuracy, and proactive problem-solving.

Qualifications

• High School Diploma or equivalent.
• Minimum of 3 years of related experience.
• Proficiency with Microsoft Office and office systems.
• Ability to learn and use new technology.
• Strong problem-solving and organizational skills.
• Ability to lift and push up to 50 pounds.
• Successful completion of background check.

Responsibilities

• Serve as the first point of contact for families, students, and visitors.
• Answer and direct phone calls with professionalism and warmth.
• Respond to general inquiries with accurate information.
• Create a welcoming and positive front office experience.
• Maintain organized systems for records, files, and databases.
• Manage mail, deliveries, and internal distribution.
• Order, track, and inventory office supplies.
• Coordinate maintenance of office equipment.
• Prepare reports, documents, and communications.
• Provide administrative support to leadership and staff.
• Coordinate meetings, schedules, and logistics.
• Prepare and send communications and materials.
• Support internal organization and follow-through.
• Assist in preparing board meeting agendas and materials.
• Coordinate logistics and distribution of board documents.
• Track action items and follow-ups from meetings.
• Process school fee payments and support accounts receivable.
• Assist with financial tracking and reporting.
• Support month-end administrative processes.
• Build positive, respectful relationships with families.
• Represent One City with professionalism and care.

Skills

Organization

Customer service

Multitasking

Professionalism

Proactive mindset

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

One City Schools is seeking an Administrative Manager in Madison, Wisconsin to oversee day-to-day school operations, front desk functions, and broad administrative support for leadership and staff.

You will be the first point of contact for families and visitors, ensuring a welcoming, organized environment and efficient processes across records, mail, supplies, and meetings. The role emphasizes service, accuracy, and proactive problem-solving.