Senior School Administrative Clerk

Haverhill Public Schools; Haverhill (MA); On-site; USD 38,000 - 43,000; Full time

Job summary

Haverhill Public Schools is seeking a Principal Clerk for Bradford Elementary to support school office operations. The 11-month position involves clerical duties, payroll preparation, and budget-related tasks, with responsibilities across attendance, records, and communications.

The role requires a high school diploma or GED and strong organizational skills. Prior clerical experience and comfort with school processes are preferred; bilingual ability is a plus.

Qualifications

• High School Diploma or GED is required.
• Post-secondary education / training preferred or relevant life experience.
• Secretarial and/or clerical experience preferred.
• Excellent interpersonal skills.
• Strong effective time management planning capabilities.
• Performs all clerical work in the office with little supervision.
• Self-motivated and able to work without direct supervision.
• Professional verbal and written communication skills.
• Ability to multi-task when necessary; operate standard office equipment and data entry tasks.
• Knowledge of Microsoft Office applications and familiar with Apple software, SchoolBrains, and Budgetsense.
• Bi-lingual preferred.
• Previous experience in a school environment preferred.

Responsibilities

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greet public, receives visitors in school office and follows the proper protocol in allowing access to the building.
• Answer telephones, transfer calls, take messages and refer callers to appropriate staff.
• Display strong communication and interaction skills with staff, students, administrators, parents/guardians, visitors and community.
• Open, sort and route incoming mail and prepare outgoing mail.
• Schedules appointments.
• Prepares memos, correspondence and/or reports and posts updates to the school webpage and calendar.
• Scan and upload digital copies to database.
• Maintain and organize filing systems (digital and hard copy).
• Requisition for textbooks, school supplies, equipment; other school forms.
• Coordinate office and general supply purchase orders; manage inventory.
• Monitor and respond to radio communications.
• Prepare weekly payroll of personnel.

Skills

Excellent interpersonal skills

Time management

Verbal and written communication

Multi-tasking

Office equipment operation

Education

High School Diploma or GED

Post-secondary education / training preferred

Secretarial/clerical experience preferred

Bi-lingual preferred

School environment experience preferred

Tools

Microsoft Office

Apple software

SchoolBrains

Budgetsense

Job description

Haverhill Public Schools is seeking a Principal Clerk for Bradford Elementary to support school office operations. The 11-month position involves clerical duties, payroll preparation, and budget-related tasks, with responsibilities across attendance, records, and communications.

The role requires a high school diploma or GED and strong organizational skills. Prior clerical experience and comfort with school processes are preferred; bilingual ability is a plus.