Anticipated: Office Clerk (School-Year Position 189 days)

Williamstown Elementary School; Williamstown (MA); On-site; USD 40,000 - 52,000; Full time

Job summary

Williamstown Elementary School is seeking an Office Clerk to support the principal and administrative team. The role provides general office services to students, staff, and families, with strong attention to deadlines and multitasking in a busy school environment.

The position follows the paraprofessional work calendar, offering 182 full days plus paid holidays; additional summer or break days may be requested and paid per diem. Strong MS Office and Google Apps skills are required.

Qualifications

• High School Diploma or GED required; Associate’s Degree preferred.
• Experience in an office setting is preferred.
• Experience working with children is preferred.
• Ability to manage deadlines and multitask.
• Excellent verbal and written communication skills.

Responsibilities

• Provide general office support to students, staff, and community.
• Greet visitors, answer/route calls, and manage mail.
• Data entry and maintain student information in district systems.
• Process purchase orders and manage office supplies.
• Support daily operations with the Principal and Assistant Principal.

Skills

Office / Administrative Support

Data Entry

Written and Verbal Communication

Multitasking

Time Management

Attention to detail

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

Microsoft Office

Google Applications

PowerSchool

Job description

Anticipated: Office Clerk (School-Year Position 189 days)

Mount Greylock Regional School District - MA Williamstown Elementary School - Williamstown, Massachusetts Open in Google Maps

Job Details

Job ID: 5954294

Application Deadline: Oct 23, 2026 11:59 PM (Eastern Standard Time)

Posted: Yesterday

Starting Date: To Be Determined

Job Description

POSITION STATEMENT: The Office Clerk is responsible for providing general office support as well as knowledgeable and professional administrative services to students, staff, and community in a friendly, efficient, and timely manner so that the overall educational objectives of the school district may be achieved. This position is responsible for providing direct support to the Principal and Assistant Principal, in partnership and collaboration with the building’s administrative team, in order to assure smooth and efficient operation of the school at all times. This position follows our Paraprofessional work calendar with the individual working 182 full days during the school year and receiving 7 paid holidays per year. Additional work days may be requested and completed during the summer months and school breaks upon mutual agreement between the Employee and the School Principal; these days would be paid on a per-diem basis with the completion and submission of time sheets.

Qualifications:

• High School Diploma or GED required; Associate’s Degree preferred.
• Previous work experience in an office setting is preferred.
• Previous experience working with children is preferred.
• Ability to manage deadlines and multitask.
• Excellent verbal and written communication skills.
• Strong technology skills including Microsoft Office, and Google Applications.
• Any equivalent combination of education and/or experience that enables performance of all aspects of the position.
• Office / Administrative Support
• Answer and/or direct phone calls.
• Screen, greet, admit and/or direct visitors to the school as appropriate using the building’s communication system and security protocols.
• Handle incoming and outgoing mail.
• Photocopy, fax and scan material as needed.
• Maintain office equipment by troubleshooting minor issues and/or arranging for service calls as requested or approved by the Principal.
• Assist in tracking and maintaining supplies and placing orders as needed.
• Assist in setting up student files and maintain information.
• Set up general office files and maintain information.
• Assist in managing the daily operations of the main office including:
  • Coordinating with the Principal, Assistant Principal and Administrative Assistant on mailings, communications or any projects and ensure all deadlines are met.
  • Assist in arranging for class coverage and daily substitute needs as needed.
• Data Entry
• Assist in maintaining student information in PowerSchool and other District systems as needed and directed.
• Manipulate the exporting and/or importing of data from multiple sources, to construct reports, as directed by the school’s administrative team.
• Written and Verbal Communication:
  • Proofread and review written communications.
  • Compose correspondence for newsletter, staff bulletins, agendas, and business letters for the approval of the Principal and/or Assistant Principal.
  • Conduct oneself at all times in a manner consistent with the utmost professional demeanor, whether communicating verbally or in writing, to/with staff, students, parents or any member of the community at large.
• Purchase Orders / Accounting
  • Prepare, fill and process supply and purchase order requests as needed.
  • Ensure supply deliveries match what was ordered and deliver supplies once confirmed to the appropriate classroom or storage area.
  • Assist in maintaining supply inventories.
  • Research cost comparison for requested supplies and equipment before placing orders.