Senior Scanning & Records Admin Specialist

Minnesota Department of Revenue; Saint Paul (MN); On-site; USD 31,000 - 42,000; Full time

Job summary

Minnesota Department of Revenue is seeking a Senior Office and Administrative Specialist to help convert paper tax materials into digital records. You will balance daily workloads, support remittance activities, and collaborate across teams to maintain timely operations.

Ideal candidates will handle imaging tools, monitor classification issues, and ensure accurate, secure processing of imaged documents during peak periods, with meticulous attention to detail and strong communication.

Qualifications

• Math skills sufficient to perform basic arithmetic and formulas.
• Data entry accuracy and speed for compiling and verifying data.
• English proficiency to prepare written responses and read complex materials.
• Word processing/spreadsheet skills to create reports and datasets.
• Customer service skills to interact with internal and external customers.

Responsibilities

• Assist with scanning and remittance processing to convert documents to digital records.
• Balance daily workloads and support imaging and classification in processing queues.
• Coordinate storage, retrieval, and secure destruction of imaged documents.
• Collaborate with teams to ensure timely, accurate results during peak filing periods.

Skills

Math

Data Entry

English

Word Processing/Spreadsheets

Customer Service Skills

Tools

GenTax

Microsoft Excel

Microsoft Word

Outlook

Access

Job description

Minnesota Department of Revenue is seeking a Senior Office and Administrative Specialist to help convert paper tax materials into digital records. You will balance daily workloads, support remittance activities, and collaborate across teams to maintain timely operations.

Ideal candidates will handle imaging tools, monitor classification issues, and ensure accurate, secure processing of imaged documents during peak periods, with meticulous attention to detail and strong communication.