Senior Sales Support & Operations Specialist

PGIM; Newark (NJ); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO and leave

Job summary

PGIM seeks an Executive Sales Assistant to support the Business Development team in a fast-paced, demanding environment. This hybrid role is based in Newark, working three days on-site to coordinate meetings, manage calendars, and enable effective client engagement.

Ideal candidates have 7+ years of executive or sales support experience and strong proficiency with Salesforce, Seismic, PowerBI, and Microsoft Office. Bachelor's degree preferred.

Qualifications

• Bachelor’s Degree preferred.
• 7+ years of executive assistant, project management, or sales support experience in a fast-paced environment.
• Proficient in Salesforce, Seismic, PowerBI, Word, PowerPoint, Excel, and Teams.

Responsibilities

• CRM Activities – provide sales support as a power user of Salesforce and build out contact/organization profiles.
• Enter call notes and top opportunities for sales reps and proactively update opportunities.
• Review audit reports in Salesforce and update records; pull client profiles from databases like Preqin, MMD, etc.
• Coordinate meeting logistics for in-person, virtual, and hybrid meetings (roadshows, tours, due diligence).
• Secure sales materials through tools like Seismic and Salesforce.
• Manage schedules/calendars for assigned reps and arrange travel/expenses.
• Secure compliance approvals for client gifts, travel and related expenses.

Skills

Executive support

Project management

Sales support

Editing and proofreading

Prior executive/sales support

Education

Bachelor’s Degree preferred

Tools

Salesforce

Seismic

PowerBI

Microsoft Word

PowerPoint

Excel

Teams

Job description

PGIM seeks an Executive Sales Assistant to support the Business Development team in a fast-paced, demanding environment. This hybrid role is based in Newark, working three days on-site to coordinate meetings, manage calendars, and enable effective client engagement.

Ideal candidates have 7+ years of executive or sales support experience and strong proficiency with Salesforce, Seismic, PowerBI, and Microsoft Office. Bachelor's degree preferred.