Senior ROW Records & Documentation Specialist

ROWJOBS.com - Right of Way Jobs Online; Clarksburg (WV); In loco; USD 52.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

Per diem

Descrizione del lavoro

Gray Hawk seeks a detail‑oriented Document Specialist to own right‑of‑way project files from line list development through construction. You will ensure accuracy of easements, deeds, and ownership records, supporting field teams and clients with a reliable source of truth.

Applicants should have 5+ years of ROW document experience, strong Excel and Word skills, and the ability to manage multiple priorities. This in‑office role is based in Clarksburg, WV, with per diem eligibility.

Competenze

• Minimum five (5) years of experience preparing and processing ROW acquisition and easement documents.
• Comprehensive understanding of all phases of a ROW project, from line list development through construction.
• Proven ability to review, interpret, and process land acquisition agreements, easements, and related title documents.
• Working knowledge of courthouse recording requirements for easements and other ROW instruments.
• Advanced Microsoft Office proficiency, particularly Excel and Word.
• Strong database-entry skills with the ability to learn new systems quickly.
• Exceptional organization and attention to detail; manages multiple priorities without missing deadlines.
• Excellent written and verbal communication skills.
• Able to work independently with little to no supervision while remaining highly responsive and team-oriented.
• Paralegal experience is a plus.

Mansioni

• Manage, organize, and maintain all right-of-way project files from line list development through construction — easements, temporary workspace documents, real estate deeds, lease documents, and related ownership records.
• Review, process, and track land acquisition agreements, easements, and associated ROW documents in accordance with courthouse recording requirements and client standards.
• Maintain accurate line lists and enter data into client systems of record, including Irth Land Management and other land-management platforms.
• Scan, file, and organize documents into the correct electronic and physical records systems.
• Track deadlines, document status, and project milestones across multiple concurrent assignments.
• Build and maintain Excel-based tracking spreadsheets and reports, applying formula logic to streamline reporting.
• Coordinate with field agents, internal team members, and outside parties to keep projects moving smoothly.
• Maintain accurate records, reporting, and project-status documentation at all times.
• Represent Gray Hawk professionally in all client and partner interactions.
• Independently processing and tracking documents, with accurate and current line lists.
• Tracking spreadsheets and reports established and maintained without gaps.
• Zero material recording or filing errors on processed documents.
• Project files consistently audit-ready and accessible on demand.
• Recognized by project managers and field teams as a reliable records owner across concurrent projects.
• Proactively identifies and flags discrepancies before they affect acquisition or construction.

Conoscenze

Excel

Attention to detail

Organization

Data entry

Communication

Independent work

Paralegal experience

Strumenti

Irth Land Management

SharePoint

ESRI GIS

Descrizione del lavoro

Gray Hawk seeks a detail‑oriented Document Specialist to own right‑of‑way project files from line list development through construction. You will ensure accuracy of easements, deeds, and ownership records, supporting field teams and clients with a reliable source of truth.

Applicants should have 5+ years of ROW document experience, strong Excel and Word skills, and the ability to manage multiple priorities. This in‑office role is based in Clarksburg, WV, with per diem eligibility.