Senior ROW Project Assistant

AtkinsRéalis; Bartow (FL); On-site; USD 73,000 - 83,000; Full time

Job summary

AtkinsRéalis seeks an energetic, self-starting Senior ROW Project Assistant for our Bartow, FL office in District 1. You will prepare reports, coordinate schedules, and liaise with clients and senior staff to keep projects on track.

The role requires high attention to detail, a strong command of English, and proficiency with Microsoft Office. Experience supporting executives and managing multiple tasks is essential.

Qualifications

• High school diploma or equivalent with 10 years related experience or Associate's Degree with 8 years related experience.
• Work is performed under minimal supervision and may direct others.
• Strong communication, interpersonal and organizational skills; proficient in English grammar and composition.
• Proficient in Microsoft Office (Word, Excel, Access, Outlook, PowerPoint).

Responsibilities

• Prepare reports, analyze data, and summarize information from various sources.
• Pull project accounting and reporting system reports for supervisor review.
• Coordinate meetings, travel, and calendar management for the manager.
• Act as liaison with clients, officials, and staff; provide updates on project status and budget.
• Create materials for conferences, proposals, or presentations and ensure timely delivery.
• Maintain organized project files and support paperless filing initiatives.

Skills

Communication

Organizational skills

English grammar

Education

High school diploma + 10 years experience

Associate's Degree + 8 years experience

Tools

Microsoft Office

Job description

Overview

AtkinsRéalis seeks an energetic and highly motivated self‑starter to join our Bartow, FL office team in District 1 as a Senior ROW Project Assistant.

Responsibilities

• Prepares special reports, analyzes, consolidates data and prepares summaries. Replies to inquiries under general direction, selecting relevant information from a variety of sources including reports, documents, correspondence, computer systems or other offices.
• Pulls various reports off the project accounting and reporting system for supervisor review.
• Anticipates manager's needs and prepares materials for conferences, trips, appointments and meetings, informing appropriate personnel and bringing to executive's attention any matters requiring consideration.
• Acts as liaison between senior manager and his/her direct reports and interfaces with top management and with clients, government officials and prospective clients on supervisor's behalf.
• Maintains manager's calendar, scheduling and coordinating appointments, conferences and travel arrangements, and prioritizing and rescheduling visitors or meetings on own initiative.
• Reviews materials submitted by others for executive's signature to ensure accuracy, appropriateness and conformance with supervisor's style, alerting writers of any problems.
• Composes correspondence which may require some understanding of technical or specialized subject matters, for supervisor's review and signature.
• Follows up with the manager's staff to ensure implementation of meeting commitments or replies to correspondence by deadline date.
• Initiates calls to obtain services, follow up or coordinate actions, to relieve manager of administrative workload.
• Performs word processing of letters, memos and other documents which are frequently confidential. May take and transcribe meeting minutes.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by manager. Screens incoming correspondence and telephone calls, personally responding to routine requests for information and directing those not requiring executive's attention to proper office or personnel.
• May prepare expense reports, organization charts and PowerPoint presentations.
• Trains, advises and disseminates information to other administrative support staff on new forms, policies and procedures, and coordinates activities and tasks with personnel at various offices.
• May assist in the preparation of proposals, contracts and presentations.
• Coordinates the efforts of affected programs and performs document review for filing adequacy to obtain correct, complete documents for execution and/or filing with agencies. Works within assigned budget for tasks, keeps track of budgets and alerts project manager when extra effort may be required to accomplish tasks.
• Communicates and interacts with internal and external clients in a professional and courteous manner. Provides project manager with frequent, useful updates on project status and budget.
• Maintains organized, updated and available project files.
• Supports and advances the paperless filing initiative.
• Creates and maintains efficient, informative project schedules for use by PM and internal/external clients. Parses schedules for most efficient file size.
• Performs such other duties as the supervisor may from time to time deem necessary.

About You

• High school diploma (or equivalent) plus ten years related experience OR an Associate's Degree in a related administrative field plus eight years' related experience is required.
• Work is performed under minimal supervision. May give work direction to less experienced administrative support staff.
• Excellent communication, interpersonal and organizational skills as well as strong English grammar, spelling and composition skills.
• Proficient in Microsoft Office (Word, Excel, Access, Outlook and PowerPoint).

Rewards & Benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are the foundation of our culture and guide our decisions. Depending on your employment status, benefits may include medical, dental, vision, company‑paid life and short‑ and long‑term disability benefits, employer‑matched 401(k) with 100% vesting, employee stock purchase plan, paid time off, leaves of absence options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits.

Additional Information

Expected compensation range is between $35 – $40 hourly depending on skills, experience, and geographical location.

Equal Opportunity Employer

AtkinsRéalis is an equal opportunity, Drug‑Free employer. EOE/Veteran/Disability. Please review AtkinsRéalis' Equal Opportunity Statement here.