Office Services Assistant

AtkinsRéalis; Alexandria (VA); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Time Off

401(k) with employer match

Job summary

An international engineering services firm is looking for an Office Services Assistant in Alexandria, VA. The assistant will handle mail distribution, maintain office supply stock, and assist in meeting logistics. Candidates should have a high school diploma, two years of relevant experience, and the ability to lift 30 lbs. This role offers a starting hourly wage between $24.00 - $26.00 based on skills and experience, with benefits including 401(k) and health insurance.

Qualifications

• Two or more years of related experience required.
• Public Notary preferred.
• Valid driver's license and good driving record necessary.

Responsibilities

• Distribute mail and shipments to appropriate personnel.
• Maintain stock of general office supplies.
• Reserve meeting rooms and manage logistics.

Skills

Effective Communication

Ability to lift 30 lbs

Education

High school diploma or equivalent

Job description

Job Description

We are seeking an Office Services Assistant to join our team in Alexandria, VA. This role will require you to report to the office Monday through Friday. This position provides general office support to personnel at a company office. The role may involve mailroom duties, maintaining forms and supplies in stock, and assisting with office moves and meeting setup.

Responsibilities

• Receives and distributes incoming mail and shipments to appropriate personnel.
• Collects, stamps and sends outgoing mail. May weigh and affix postage. May operate envelope sealing machine, stamping machine and/or postal meter. May prepare packages for shipment, sealing and affixing address labels.
• Compiles list of general supplies needed and routes for approval. Places orders after approval is received. Receives and distributes forms and supplies.
• Maintains necessary supplies in stock and well organized in copy rooms, supply rooms, conference rooms, and coffee stations. May coordinate maintenance of vending machines. Troubleshoots problems throughout the building.
• Arranges UPS, FedEx, or courier labels and service pickup, both local and overnight, as requested.
• Reserves meeting rooms and manages logistics – including confirming catering orders, coordinating material setup, and providing IT support as needed for internal and external meetings.
• At offices with no dedicated reprographics personnel, may provide reprographics support as needed.
• May troubleshoot reprographics equipment, troubleshoot minor issues and coordinate service for reprographics equipment.
• Ensures that sufficient supplies are on hand and provides reports to vendor regarding copier usage as required by lease or maintenance agreements.
• Provides other general office support as needed, such as sending faxes and assists with expense reports, travel arrangements, and meeting calendars, etc.
• Assists with office moves and furniture moves, and meeting room setup and breakdown. May assist with or do troubleshooting of building equipment problems and coordinate repairs.
• May move office equipment and furnishings (including furniture) and deliver to designated locations.
• May collect and empty recycling bins throughout the building and coordinate pickups.
• May perform such other assignments as the Supervisor may deem necessary from time to time.

Qualifications

• High school diploma (or equivalent); related administrative courses or training preferred.
• Two or more years of related experience is required.
• Ability to push, pull, carry and lift at least 30 lbs, and communicate effectively in the English language.
• Public Notary preferred.
• Local travel may be required. If travel is required and no company vehicle is available, the use of personal vehicle may be required.
• The incumbent must have a valid driver’s license and a driving record that meets company policy. The vehicle must be in good working order and insured. Mileage reimbursement allowance will be available.

Rewards & Benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact. Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRealis

We’re AtkinsRéalis, a world class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more.

Additional Information

Expected compensation range is between $24.00 - $26.00 hourly depending on skills, experience, and geographical location.

Equal Opportunity

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability. Please review AtkinsRéalis’ Equal Opportunity Statement here.

Privacy

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Note to Staffing and Direct Hire Agencies

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.

https://careers.atkinsrealis.com/recruitment-agencies

Worker Type

Employee

Job Type

Regular

Diversity Statement

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.