Project Assistant Energy

AtkinsRéalis; Oak Ridge (TN); On-site; USD 42,000 - 71,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Paid time off

Job summary

AtkinsRéalis in Oak Ridge, TN is seeking a Project Assistant Energy to join our team. The role focuses on providing comprehensive administrative support, coordinating meetings, handling logistics, and maintaining documentation across operations and facilities.

Ideal candidates have a high school diploma, 2+ years as an Administrative Assistant, advanced MS Office skills, and a detail-oriented mindset. U.S. citizenship is required for project positions with Isotek Systems, LLC.

Qualifications

• High school diploma or equivalent.
• Minimum two (2) years' experience as an Administrative Assistant. Five (5) years preferred.
• Advanced knowledge of Microsoft Office, Foxit PDF Editor.
• Procedure writing and technical editing skills preferred.
• Strong communication, verbal and written skills.
• Excellent organization skills and attention to detail.

Responsibilities

• Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.
• Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.
• Greets and processes visitors' requests upon arrival and handles sign-in log and security requirements.
• Handles incoming and outgoing mail and shipments (internal and external).
• Arranges travel through internal or outside agents and completes expense reports as requested.
• Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.
• Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.
• Orders and maintains office supplies, janitorial supplies and coffee supplies.
• Provides reprographics and document assembly support for various tasks.
• Prepares correspondence from rough draft through distribution.
• Assists in writing procedures and provides technical editing support.
• Formats and edits various documents and prepares weekly or monthly reports.
• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.

Skills

Microsoft Office

Foxit PDF Editor

Communication

Organization

Interfacing at all levels

Education

High school diploma

Job description

Overview

We are seeking a Project Assistant Energy, to join our Team in our Oak Ridge, TN office.

Your role

• Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.

• Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.

• Greets and processes visitors' requests upon arrival and handles sign-in log and security requirements.

• Handles incoming and outgoing mail and shipments (internal and external).

• Arranges travel through internal or outside agents and completes expense reports as requested.

• Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.

• Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.

• Orders and maintains office supplies, janitorial supplies and coffee supplies.

• Provides reprographics and document assembly support for various tasks.

• Prepares correspondence from rough draft through distribution.

• Assists in writing procedures and provides technical editing support.

• Formats and edits various documents and prepares weekly or monthly reports.

• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.

• Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.

• Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.

• Maintains and updates various databases using MS Excel.

• Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).

• Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.

• Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).

• Processes, records and files Work Packages for the Operations and Maintenance groups.

• Processes, records and files Radiological Controls (RADCON) records for the RADCON group.

• Coordinates recycling efforts for building.

• Processes telephone requests for new phone installations and relocations for building.

• Provides back-up support to other administrative assistants.

• Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.

• Performs other duties as assigned.

About you

• High school diploma or equivalent.

• Minimum two (2) years' experience as an Administrative Assistant. Five (5) years preferred.

• Advanced knowledge of Microsoft Office, Foxit PDF Editor.

• Procedure writing and technical editing skills preferred.

• Strong communication, verbal and written skills.

• Excellent organization skills and attention to detail.

• Ability to interface at all levels of the organization and with the customer.

• Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter.

• Applicants must have Real ID compliant identification to access the work location.

• U.S. citizenship requires for AtkinsRéalis/Isotek Systems, LLC project positions.

• Must be a U.S. citizen in order to be considered.

Rewards & benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Expected compensation range is between $42,000 - $71,000 annually depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis' Equal Opportunity Statement here.

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.