Senior Remote Operations Project Lead

ADP, Inc.; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

The CDC Foundation is seeking an experienced Operations Project Manager to lead the Rural Health Transformation Program operations. The role focuses on planning, scheduling, and oversight of multiple workstreams to ensure CMS compliance and timely deliverables.

Remote position with occasional travel to Oregon; salary range $90,000–$120,000 annually plus benefits. End date Oct 30, 2028, with possible extension. Strong leadership and enterprise scheduling skills are essential.

Qualifications

• Master’s degree in public health or related field from an accredited college or university required (or equivalent combination of education and experience).
• Minimum of 10 years leading complex projects or programs, with project management as a core responsibility.
• Proven ability to scope, estimate and allocate resources for multifaceted initiatives with interdependent deliverables.
• Advanced experience with project scheduling, risk management and coordinating workflows across diverse teams.
• Demonstrated leadership in project or program management, ideally within a healthcare‑related organization.
• Experience creating, maintaining and regularly utilizing project trackers within enterprise project management tools to monitor project activities, deliverables, timelines, milestones and progress; Smartsheet experience preferred.
• Strong capability in evaluating organizational systems, monitoring performance and driving corrective actions or process improvements.
• Exceptional written and verbal communication skills, including the ability to develop executive‑level presentations and comprehensive reports.
• Understanding of Oregon’s healthcare landscape, with emphasis on rural health systems and related challenges preferred.
• Highly skilled in organizing, prioritizing, and managing multiple concurrent activities, timelines and impacted or interested party needs.
• Ability to set long‑term strategic objectives and define the plans and actions required to achieve them.
• Skilled in identifying operational issues and leading efforts to design and implement process improvements.
• Experience applying regulatory knowledge and sound judgment to ensure compliance with laws, standards and organizational policies.
• Other duties as assigned.

Responsibilities

• Translate CMS cooperative agreement requirements into actionable operational plans, schedules and process workflows.
• Build and maintain detailed project plans using advanced tools such as Smartsheet to monitor daily operational tasks, key deadlines, dependencies and milestones.
• Track team meetings and cross‑team interactions to monitor operational performance, collaboration effectiveness and workstream progress.
• Support operational data collection and documentation systems to ensure timely reporting on CMS‑required metrics, targets and deliverables.
• Manage operational components of RHTP grantmaking, including supporting development of Smartsheet dashboards and workflows used to track grant execution, agreement routing and compliance processes.
• Coordinate operational partnerships with the Office of Contracts and Procurement (OC&P) and HPA Contracts to ensure timely signing, countersigning and processing of RHTP grant agreements.
• Lears strategic project management for all RHTP Operations workstreams, ensuring cohesive planning, sequencing and completion of operational tasks aligned with CMS cooperative agreement requirements.
• Develops and manages integrated project plans, schedules, Smartsheet dashboards, task logs and milestone trackers for operations activities, including procurement workflows, grant execution and operational readiness.
• Coordinates operational responsibilities and workflows across the RHTP Operations Team, ensuring clarity of roles, timelines, interdependencies and required deliverables.
• Monitors daily task progression for operations staff and contractors, proactively removing barriers and resolving operational conflicts that impact timelines or CMS deliverables.
• Designs and executes operational meeting structures, agendas, materials and follow‑up tracking to support consistent cross‑team alignment and execution.
• Synthesizes operational updates into executive‑level summaries and reporting for program leadership, highlighting risks, accomplishments, and required decisions.
• Leads development, implementation, and continuous improvement of operational systems, procedures, tools, and templates that increase efficiency, reduce administrative burden, and support consistent workflows across the five year program.
• Creates standardized Smartsheet platforms, operational SOPs, intake workflows, and documentation systems to support operations staff, grant coordinators, procurement partners, and contractors.
• Evaluates internal operational systems for inefficiencies, gaps, or performance challenges; designs and implements corrective strategies that strengthen operational reliability and scalability.
• Establishes and maintains comprehensive documentation for operational processes, ensuring sustainability, staff onboarding support, and knowledge transfer for long range program operations.
• Models operational technology improvements such as AdobeSign workflows, routing processes, or automation of multi‑step operational tasks.
• Coordinates operational components of competitive RHTP grantmaking, including Smartsheet tracking systems, workflow automation, document management and agreement routing.
• Partners with OC&P and HPA Contracts to ensure timely preparation, routing, review, signing, countersigning and filing of RHTP grant agreements and related procurement documents.
• Ensures operational activities adhere to CMS requirements, cooperative agreement conditions, state procurement policies and agency‑wide operational guidelines.
• Tracks and monitors operational compliance across RHTP systems, escalating concerns or deviations to leadership when needed.
• Identifies, monitors, and evaluates operational risks including constrained timelines, staffing capacity challenges, system bottlenecks and shifting annual funding requirements.
• Maintains and governs operational risk logs, ensuring risks are documented, actionable, monitored and used to inform decision‑making.
• Designs and oversees mitigation strategies to prevent operational issues from escalating or impacting program‑wide deliverables.
• Advises leadership on implications of operational delays, resource needs, scope changes and system readiness issues, recommending operational adjustments to maintain alignment with CMS expectations.
• Performs other duties related to Rural Health Transformation Program operations as assigned.

Skills

Project management

Scheduling

Risk management

Cross-functional collaboration

Executive communication

Education

Master’s degree in public health or related field

Tools

Smartsheet

Job description

The CDC Foundation is seeking an experienced Operations Project Manager to lead the Rural Health Transformation Program operations. The role focuses on planning, scheduling, and oversight of multiple workstreams to ensure CMS compliance and timely deliverables.

Remote position with occasional travel to Oregon; salary range $90,000–$120,000 annually plus benefits. End date Oct 30, 2028, with possible extension. Strong leadership and enterprise scheduling skills are essential.