Senior Recruiting Coordinator

Ian Martin Group; Spring (TX); On-site; USD 41,000 - 47,000; Full time

Job summary

Raise is partnering with a client to hire a Senior Recruiting Coordinator for a 12-month contract in Spring, TX. The role focuses on intake, scheduling interviews, travel coordination, and ATS updates. Pay rate is $30-$34/hour on W2.

This contract position supports a busy recruiting team and requires strong organizational skills. Candidate will serve as day-of support, ensure timely communication with candidates and interviewers, and maintain accurate, up-to-date records in the ATS.

Qualifications

• 5+ years of recruiting coordination experience.
• Familiar with ATS systems.
• High-volume coordination experience.
• Ability to build relationships.

Responsibilities

• Intake & Ticket Management: monitor ticketing system, triage requests, assign to coordination team.
• Scheduling: coordinate initial, second, and onsite interviews; gather availability from candidate, interviewers, and executives.
• Communications: send confirmations to stakeholders and maintain timely updates.
• Day-of Support: be primary contact for scheduling conflicts, no-shows, and candidate issues; update ATS accordingly.
• Travel Coordination: confirm travel arrangements and troubleshoot travel-related scheduling issues.
• Post-Onsite Coordination: schedule debriefs within 48 hours and log details in ATS.

Skills

Recruiting coordination

ATS systems

High-volume coordination

Relationship building

Tools

ATS platforms

Job description

Senior Recruiting Coordinator

• Pay Rate: $30 - $34/hour (on W2)
• Contract Length: 12 months
• Location: Spring, TX 77389

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Responsibilities

• Intake & Ticket Management
  • Monitor ticketing system for incoming scheduling requests.
  • Triage and assign scheduling requests among coordination team.
  • Review request details for completeness; follow up with recruiter if information is missing.
• Initial, 2nd Interview & Onsite Interview Scheduling
  • If necessary, collect additional availability from:
  • Candidate
  • Interviewers
  • Executive assistants (for leadership interviews)
  • Schedule interviews (phone, virtual, onsite) based on availability.
• Communication & Confirmations
  • Send a confirmation email scheduling to stakeholders.
• Day-of Support & Troubleshooting
  • Serve as primary point of contact for:
  • Scheduling conflicts
  • Interviewer no-shows
  • Candidate issues
  • Troubleshoot and resolve issues autonomously.
  • Communicate any changes promptly to:
  • Candidate
  • Interviewers, Admin, Recruiter
  • Update ATS with any changes to interview details.
• Travel Coordination (If Applicable)
  • Engage with candidate to confirm travel arrangements.
  • Serve as point of contact for travel-related issues.
  • Troubleshoot travel-related scheduling issues autonomously.
  • Update ATS with travel and change details.
  • Request candidate’s security access
  • Provide candidate with directions to campus and instructions on how to enter campus
• Post-Onsite Interview Coordination
  • Schedule debrief meeting to occur within 48 hours of final interview.
  • Include recruiter, hiring manager, and interview panel.
  • Update ATS with relevant details
• Universal Best Practices
  • Respond to candidate & client emails promptly and professionally.
  • Keep candidate & client informed of next steps and timelines.
  • Minimize interview deadtime
  • Escalate delays or issues to recruiter immediately.
  • Establish and maintain backup support coverage within the coordination team.
  • Share workload during high-volume periods or absences.
  • Ensure all interview details, changes, and feedback are accurately logged in ATS.
  • Maintain clean and up-to-date candidate records.

Qualifications

• 5+ years of recruiting coordination experience.
• Familiar with ATS systems.
• High volume coordination.
• Ability to build relationships.

Looking for meaningful work? We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]