Senior Records Assistant

Beacon Hill Staffing Group, LLC; Orlando (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Senior Records Assistant to join the Information Governance (IG) Department. The role focuses on managing both physical and electronic records, integrating documents into enterprise systems, and supporting data movement across offices as part of Matter Mobility and lifecycle initiatives.

The role requires strong organizational skills, attention to detail, and collaboration with attorneys and staff on IG best practices, including audits and compliance

Qualifications

• Bachelor's degree or equivalent experience.
• Experience in a law firm or professional services environment, familiarity with records or document management systems is preferred.
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail.
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed.

Responsibilities

• Manage physical and electronic records in accordance with firm policies.
• Process and integrate documents into enterprise systems.
• Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives.
• Assist with records retrieval, tracking, audits, and compliance efforts.
• Partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects.

Skills

Organizational skills

Detail-oriented

Records management

Communication

Travel willingness

Education

Bachelor's degree

Tools

NetDocuments

FileTrail

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Overview:An Am Law 100 firm, is seeking a highly organized and detail-oriented Senior Records Assistant to join their growing Information Governance (IG) Department. This role is ideal for someone who wants to be part of a modern, evolving function that sits at the intersection of data management, compliance, and legal operations.This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required.Whether working independently or collaborating across teams and offices, you are highly organized, detail-oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical-thinking and problem-solving skills, communicate effectively with all levels of staff, and take a proactive, solutions-oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations. A willingness to contribute beyond day-to-day tasks and support broader IG initiatives is key to success in this role.

Qualifications

• Bachelor's degree or equivalent experience
• Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms), is preferred.
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 5xx across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.Beacon Hill. Employing the Future (TM)